Ownership of the yearly budget exercise, liaising with business stakeholders to ensure an accurate, a timely and a sufficiently granular submission of (Client) agreed upon spend
Validate the month-end accrual submissions to ensure that gaps in terms of fixed (i.e. monthly recurring) costs versus budget and / or forecast are duly accounted for, and liaise with business stakeholders as required
Submit consolidated accruals to the corporate team in an accurate and timely fashion
Upload monthly actual and accrual figures to forecast files, and reconcile for completeness
Ensure that the monthly rolling forecast is duly updated to reflect future months' spend expectations
Create the monthly regional management reporting packs (including a comparison of actuals versus budget and / or forecast, as well as appropriate and insightful commentary on variances)
Guide junior members of the team as to how draft meaningful variance explanations, and retain oversight of what they put forth for capturing in the regional management reporting packs
Conduct ad-hoc analysis, and reporting, as required by the business
Document and keep up-to-date relevant training materials as well as budgeting / forecasting walk-throughs
Responsible for maintaining the monthly FP&A and CEE / SE finance calendars, and ensuring that all relevant parties are aware of FP&A (and billing)-related tasks as well as their completion dates
Train business stakeholders on the FP&A process as well as the tools in use, as and when required
Billing
Liaise with the Client to ensure that their purchase orders are created in line with the approved budget
Review batch report data to aid the completeness of the monthly supply chain billings, and liaise with business stakeholders where gaps have been identified
Distribute weekly AP reports to the FM team to ensure visibility and understanding as to what has been booked in the system
Review employee-submitted expense claims for completeness, reconciling against system data, and liaising with individual employees where there are any gaps or additional clarification is required. Upload these expense claims to a centralized repository to aid in the monthly billing exercise
Review the updated regional payroll file for consistency and completeness
Create Client invoices (supply chain, travel & expense, and payroll) in an accurate manner, and ensure timely submission for pre-approval, as per the regional monthly finance calendar; submitting to the Client for further processing upon gaining said pre-approval
Upload and code in NEXUS the monthly travel & expense, and payroll invoices, and submit for approval
Upload of all vendor invoice data captured on the monthly billings, to a centralized repository, to aid the timely payment of said vendor invoices
Monitor the centralized Finance mailbox for incoming mail, and undertake appropriate follow-up actions
Follow up on submitted client invoices and collaborate where needed to ensure timely payment thereof
Track client reimbursable spend versus client purchase orders, liaising as required when a purchase order requires amendment.
General
5-8 years of experience in budgeting and invoicing.
Should be flexible with US working hours and should be proactive in managing the workload.
Support audit requirements with timely provision of relevant documentation and insights
Successfully navigate through accounting anomalies that may develop through internal or external processes
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Senior Analyst • Hyderabad, Telangana, India
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