Executive Personal Assistant (AI Assistant) [Apply in 3 Minutes]

(Right Hand to Directors – Long-Term Growth Role)

We are seeking a proactive, tech-enabled, and growth-oriented Executive Operations & AI Assistant to support three directors managing international projects in luxury design, construction, and wellness.

This is not a traditional EA role — we’re looking for a right hand who thrives on using AI, automation, and smart systems to anticipate needs, streamline workflows, and go beyond administration.

Responsibilities

• Act as a strategic partner to directors : anticipate needs, structure priorities, and translate loose requests into clear actions.
• Manage diaries, schedules, inboxes, and travel logistics across multiple time zones, using automation and rules where possible.
• Handle correspondence, meeting prep, follow-ups, and stakeholder coordination with professionalism and discretion.
• Use AI tools (e.g. Microsoft Copilot, ChatGPT, automation platforms etc ) to :

1. Conduct research and distil insights into clear briefing notes.

2. Draft communications, presentations, and reports.

3. Build and maintain streamlined workflows and digital filing systems (SharePoint / OneDrive with metadata tagging)

Requirements

Why Join Us