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Personal Assistant to Chief Executive Officer

Graviss Good FoodsIndia

1 day ago

Job description

Position Overview

Graviss Group is looking for a highly organized, proactive, and discreet

Personal Assistant to the CEO . This role is ideal for someone who has previously supported CEOs,

Directors, or senior leaders in the

hospitality, luxury, or service industry .

The position is

office-based in Colaba (Mumbai)

and requires managing a combination

professional tasks, company-related coordination, and personal responsibilities . The

successful candidate will ensure seamless day-to-day operations, effective time management, and smooth travel and event coordination for the CEO.

Key Responsibilities

Executive & Business Support

Manage the CEO’s calendar, scheduling, and coordination with internal and external

stakeholders.

Prepare agendas, presentations, and follow-up notes from meetings.

Handle confidential correspondence, documentation, and sensitive company information.

Support in planning company events, client meetings, and investor interactions.

Track priorities, deadlines, and key deliverables to ensure timely execution.

Travel & Logistics

Plan and manage domestic and international travel arrangements (flights, hotels, visas,

ground transportation).

Coordinate both professional and personal travel schedules.

Maintain an organized travel calendar and ensure smooth, cost-effective logistics.

Personal Support

Manage personal appointments, errands, and household administration.

Coordinate with service providers, vendors, and event organizers as needed.

Assist with personal and family-related scheduling, dinners, and social gatherings.

Ensure alignment and balance between personal and professional commitments.

Administrative & Operational Support

Prepare expense reports, process reimbursements, and manage both business and personal

invoices.

Draft documents, presentations, and conduct research when required.

Act as the CEO’s first point of contact, filtering calls, emails, and messages.

Anticipate requirements and resolve potential challenges proactively.

Qualifications & Skills

Bachelor’s degree preferred.

Experience : 3–5 years as a Personal / Executive Assistant, ideally within the

hospitality

or luxury industry .

Excellent organizational and multitasking abilities with strong attention to detail.

Exceptional communication skills (verbal & written).

Tech-savvy : Proficiency in Google Workspace / MS Office; comfort with scheduling and

productivity tools.

High degree of discretion, integrity, and professionalism.

Ability to thrive in fast-paced environments and handle changing priorities with ease.

Additional Details

Company : Graviss Group

Location : Colaba, Mumbai

Work Mode : Office-based

Industry Preference : Hospitality / Luxury / Service-oriented sectors

Compensation : Up to ₹8 LPA (commensurate with experience)

Reporting To : CEO

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Personal Assistant • India