Business Operations Specialist

About This Role

This virtual assistant position provides administrative support to US-based businesses. As an Executive Assistant background professional, you will manage operational and back-office tasks.

Effective communication skills are essential as you will often serve as the main point of contact, managing correspondence and addressing inquiries.

You will play a pivotal role in time management by conducting research and assisting in project management tasks.

Key Responsibilities

• Manage executives' schedules, handle emails and messages, and prepare documents, reports, and presentations.
• Utilize advanced Excel skills to generate insightful MIS reports, prepare spreadsheets, and dashboards providing key stakeholders with accurate data-driven insights for informed decision-making.
• Drive seamless business operations by overseeing and optimizing key processes, fostering cross-functional collaboration, and implementing efficiency-enhancing initiatives to achieve organizational objectives.
• Oversight of project planning, execution, and tracking to ensure timely delivery and alignment with business goals; coordinate cross-functional teams, manage project timelines, and mitigate risks to drive successful project outcomes.
• Accurate data entry, maintaining organized records, and managing file systems to ensure easy retrieval and secure storage of important information.
• Conduct online research to gather relevant data and information and prepare summaries and reports to support decision-making.
• Vendor management including communication, documents, and invoices; process and track orders and take care of compliance and vendor contracts.

Requirements

Schedule

Logistical Requirements