Assistant Purchasing Manager

Principal Accountabilities

• Receiving the enquiries from the Sales team (with defined specifications) for engineering items
• Understanding the enquiry, checking the details received. If information is not sufficient to ask for the same to sales / costing team
• After getting the sufficient details will float the enquiry to vendors (min 03 nos.)
• Follow up will be taken with vendor after sending the enquiry at regular intervals through mails & phone calls.
• Making the comparison on technical & commercial basis & first level of negotiation done after negotiations on all received quotations, best rate quotation to be send to costing team.
• For production planning, first need to take approval from buyers for required drawings & documents to give go ahead to supplier's
• To get progress update of goods regular follow up has to be done (once in a week).incase of any delaying supply of goods buyer has to be timely intimated through sales team
• Ensure that vendor should get the advance payment on time as per terms after getting PO acknowledgment from the supplier within 2 working days Incase supplier do not provide acknowledgment within 2 working days then matter has to get escalated to purchase head.
• Follow up for the pre shipment & post shipment documents (packing list, etc.) With supplier, the same should be handed over to export team
• visits / inspection to the supplier factory to know the work / production progress for project cargos
• Coordination with QC inspection team during their visit at supplier’s factory for the engineering goods. Incase qc team finds out any deviation in the products then the matter has to escalated to purchase head
• Maintain and updating the tracker of enquiries & orders on regular basis for MIS purpose
• Maintaining and updating the vendor master data on regular basis for records

Education

Bachelor of Engineering in Mechanical or Electrical