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Operations Executive

Operations Executive

Desi MinimalsKolkata, West Bengal, India
5 days ago
Job description

Important : To apply for this role, you must fill out the application form here :

https : / / forms.gle / DXvEvtpC3VPB1fHm6

Role Definition : The Ops & Production Executive is responsible for managing inventory, production planning, returns analysis, cycle counts, and trims / packaging stock. The role ensures smooth vendor coordination, accurate inventory records, and minimal shrinkage, while proactively preventing stock outs in A & B category products and supporting production timelines.

Key Responsibilities / Deliverables :

1. Weekly Returns Analysis

2. Weekly Low Stock Alert & Demand Projection

3. Inventory Planning & PO Creation

4. End-of-Month (EOM) Cycle Count

5. Trims & Packaging Count

6. Stock Discrepancy Investigation

Tasks & Activities :

1. Weekly Returns Analysis

  • Update PC 2.0 Tracker with : Total Returns, Customer Returns, RTOs, QC Pass %, QC Fail %.
  • Highlight to management if QC Fail % >

2% with proposed solution.

  • Flag high-return / exchange SKUs to Management & R&D with reasons.
  • 2. Weekly Low Stock Alert & Demand Projection

  • Every Monday & Thursday : Export daily sales data and update Demand Projection sheet.
  • Fill the “Next Month Projection” tab with daily units sold and review auto-calculated projections.
  • Review “Reorder Plan” tab for 2-month projected demand and inventory cover.
  • Update “Current Inventory” by checking Shopify stock levels.
  • Flag urgent A & B category reorders via Asana with context notes and approval tags.
  • 3. Inventory Planning & PO Creation

  • Create POs in EasyEcom and share with vendors.
  • Update Ops Product Movement in Asana with all PO stages (In Transit → QC → GRN → Putaway → Closure).
  • Ensure trims / packaging availability before production begins.
  • Call vendors 3–4 times during the production cycle; track progress and update trackers with status and delays.
  • 4. EOM Cycle Count

  • Conduct monthly cycle counts in EasyEcom, ensuring 100% bin scanning.
  • Export Inventory Variance Report with USN-level detail.
  • Identify “lost” units and record in PC 2.0 Tracker → Shrinkage section.
  • If shrinkage >
  • 1%, notify Ops Manager immediately with USN list.

  • Investigate all variances and close within 48 hours.
  • 5. Trims & Packaging Count

  • Conduct weekly trims / packaging stock counts every Friday.
  • Update Trims & Packaging Count Tracker with “Current Stock.”
  • Reorder flagged items (below ideal levels) via Asana task and PO approval.
  • Record vendor details and expected delivery date in tracker.
  • 6. Stock Discrepancy Investigation

  • Log discrepancies in Stock Discrepancy Log (SKU, USNs, variance).
  • Check internal movements (putaway, bin assignment, GRNs, outbound orders).
  • Check external movements (returns, RTOs, vendor returns, samples taken for shoots).
  • Conduct blind physical recount of suspected SKUs.
  • Resolve and close discrepancies : update as “Resolved” or “Confirmed Lost.”
  • Flag repeat discrepancies to Ops Manager for SOP review.
  • Important : To apply for this role, you must fill out the application form here :

    https : / / forms.gle / DXvEvtpC3VPB1fHm6

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    Operation Executive • Kolkata, West Bengal, India

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