Executive Office Administrator

About SuperHumanRace

In 2016, we started imagining a world where 'good' is valued and rewarded. Based on this lofty mission of making the world a better place, powered by human kindness, we started looking for our answers in data and technology. At the SuperHuman Race, we take pride in using creativity and data to solve intersections. In working out these solutions, we discover the engineers, the architects, and the authors who live and breathe deep inside the colorful fabric of society. We automate social purposes for organizations and deliver impact-related insights to all of our users. At the core of the SuperHuman Race is the belief that while good work is important and aspiring to make an impact is necessary, it cannot be sustainable unless it is also fun!

About the role

Are you an experienced executive assistant looking to take your career to the next level? SuperHuman Race is looking for a creative, organized, and motivated executive assistant to join our team. As the executive assistant to the MD, you'll have the opportunity to work closely with one of the industry's most influential executives and help shape the future of the company.

Key responsibilities :

• Manage the MD's daily calendar proactively and respond to emails and calls on behalf of the MD
• Assist the MD in creating presentations and communication materials, including email, business documents, presentations, social media, and speeches
• Lead special projects assigned by the MD
• Support the MD in building relationships with internal and external stakeholders
• Provide administrative support to coordinate & communicate with internal & external business partners for preparing & filing documents, updating contact lists, & providing business development support
• Manage travel arrangements & provide onsite assistance at meetings
• Coordinate flights, accommodation & transportation arrangements
• Prepare monthly expense reports & reconcile monthly statements
• Manage the MD's budget & provide timely reporting & analysis
• Oversee daily tag-ups in collaboration with senior leaders at SHR
• Draft content for review or review existing content for tone, clarity, and grammatical accuracy
• Leverage the MD's time & impact by managing relationships and projects outside of SuperHuman Race, particularly related to government ministries, multilateral organizations like the UN, boards, social forums, and community engagement
• Coordinate with the MD's personal contacts and align the MD's personal commitments to ensure minimum confusion, overlap, and a maximum output of time
• Run small local errands, if and as required
• Accompany the MD for official and / or personal commitments, and follow up on any items that require collaboration with others to ensure the timely completion of commitments
• Plan parties / events & act as the main point of contact within these functions

Skill(s) required

Effective Communication | English Proficiency (Spoken) | English Proficiency (Written) | MS-Office | Parallel Thinking | Project Management | Time Management

Who can apply

1. Unquestioned commitment to confidentiality and integrity in personal and professional activities

2. Highly motivated with the ability to function well in a fast-paced environment with continued growth and development

3. Flexibility to respond to time-sensitive needs on nights and weekends

4. Excellent oral and written communication skills, able to interact with external partners, clients, and project a professional, capable image in action and appearance

5. Able to manage heavy workloads and projects, many on a time-sensitive basis, as well as interacting with tight-knit teams of professionals

6. Skill in juggling multiple projects, requests, and tasks at any given time

Probation : Duration : 6 months

Perks

Business casual dress code | 5 days a week | Free snacks & beverages | Health Insurance

To apply :

Send your resume + cover letter to arman@mysuperhumanrace.com (cc : hr@mysuperhumanrace.com) with the subject line : Application for EA to MD

Additional Information

Note : This role is an in-office and full-time position. We are a work-from-office culture with flexibility offered to the team on an as-needed basis.