Sr. Executive / Assistant Manager - Administration

Job Title :

Sr. Executive / Assistant Manager - Administration

Department : Administration

Location : Gurgaon, Haryana

Experience : 4 to 8 Years

Job Overview :

We are seeking a proactive and detail-oriented Sr. Executive / Assistant Manager - Administration to manage the day-to-day administrative operations at our corporate / site offices. This role requires strong coordination abilities, vendor management experience, and a focus on efficiency and compliance to ensure smooth functioning of office operations.

Key Responsibilities :

• Oversee and manage all general administrative functions across corporate and site office locations.
• Ensure proper upkeep, maintenance, and functionality of office infrastructure, premises, and utilities.
• Handle end-to-end vendor management – including procurement, AMC / contracts, negotiations, and payment processing.
• Supervise housekeeping, security services, pantry operations, courier services, and travel desk coordination.
• Monitor and manage office supplies, asset tagging, inventory control, and stock audits.
• Manage office lease agreements, renewals, property insurance, and statutory compliance requirements.
• Organize and support internal events, meetings, visitor protocols, and VIP coordination.
• Maintain and update documentation related to facilities, health & safety, audits, and compliance.
• Assist in the preparation of admin budgets, cost optimization strategies, and generate regular MIS reports.
• Liaise with internal departments and external service providers to ensure seamless administration support.
• Implement, monitor, and enforce administrative policies, standard operating procedures (SOPs), and guidelines.

Key Skills & Competencies :

Preferred Qualifications :

Skills Required

Administration, Administration Skills, Vendor Management, Facility Management, Procurement, Operations Management, Administrative Works, administrative tools , Microsoft Office Suite, Compliance