Company Secretary

Position : Company Secretary

Location : Mumbai Fort

Candidates having experience in unlisted companies shall apply

Require only Mumbai candidates.

Salary range upto 12lpa max

Key Responsibilities :

Corporate Governance :

Ensure compliance with the applicable laws, regulations, and corporate governance standards.

Advise the Board of Directors and senior management on corporate governance matters, ensuring the company adheres to the principles of transparency, accountability, and ethical conduct.

Organize and facilitate Board meetings, Annual General Meetings (AGMs), and other key stakeholder meetings.

Prepare agendas, minutes, and resolutions for Board and Committee meetings, ensuring compliance with statutory and regulatory requirements.

Regulatory Compliance :

Ensure the company complies with all corporate and securities laws, stock exchange requirements, and regulatory filings.

Oversee the preparation and filing of all statutory documents with regulatory bodies, including the Securities and Exchange Commission (SEC) and the Stock Exchange.

Monitor and ensure compliance with listing requirements and corporate reporting obligations.

Shareholder and Stakeholder Communication :

Act as the primary point of contact for shareholders and other stakeholders, addressing queries and concerns.

Oversee the management of shareholder registers and ensure proper record-keeping of all shareholder communications.

Assist in the management of shareholder meetings, including proxy voting, and ensure timely communication of AGM / EGM notices and results.

Board Support :

Provide administrative and advisory support to the Board of Directors, including coordinating with Board members and senior executives.

Advise on the legal and regulatory implications of business decisions and transactions.

Assist in the induction and training of new Board members, ensuring their understanding of company policies and governance practices.

Legal and Contractual Oversight :

Manage and oversee the company’s legal affairs, ensuring all contracts and agreements are in line with regulatory requirements.

Ensure the company’s legal documents and filings are up-to-date and accessible.

Work closely with external legal advisors and provide guidance on legal risks and issues.

Risk Management :

Assist the Board in the development and implementation of risk management strategies and policies.

Identify legal and governance risks and help mitigate them through appropriate strategies.

Secretarial Support to Committees :

Provide secretarial support to various Board Committees, including the Audit Committee, Remuneration Committee, and Nominations Committee.

Prepare agendas, draft minutes, and follow up on action points to ensure timely execution of decisions.

Policy Development & Monitoring :

Develop and implement corporate governance policies and procedures to support best practices.

Continuously monitor the effectiveness of governance practices and suggest improvements.

Share resumes on zainab.malekpurwala@smartmoves.co.in