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Senior Bookkeeper

Senior Bookkeeper

ConnectedStarsfaridabad, haryana, in
22 days ago
Job description

Job Title : Bookkeeper (SMBs and Franchise Accounting)

Location : Remote

Employment Type : Full-Time | US Time Zone Coverage (ET / PT / CT overlap)

About ConnectedStars

ConnectedStars is an operations and talent partner for SMBs and multi-unit franchises across the U.S. We build reliable back-office systems—finance, people, and processes—so owners can scale with confidence. We value accuracy, transparency, and a get-it-done mindset.

The Role

You’ll be the day-to-day owner of franchise bookkeeping for multi-unit clients (restaurants, salons, fitness, retail, home services). You’ll run clean books at the location and consolidated levels , ensure timely period closes , and deliver unit economics that franchise owners use to make decisions.

Key Responsibilities

Multi-Unit Bookkeeping

  • Own daily posting and month-end close for multiple locations; maintain standardized chart of accounts by brand .
  • Reconcile bank / credit card / merchant accounts and third-party delivery or marketplace deposits (e.g., DoorDash / Uber Eats, Shopify / Amazon) including fees / chargebacks.
  • Match POS sales to deposits and resolve over / short cash variances.
  • POS & Systems
  • Integrate and reconcile data from Toast, Square, Clover, Lightspeed, Revel, Shopify POS (as applicable).
  • Maintain clean bank feeds and mapping rules in QuickBooks Online (preferred) or Xero; support exports from FranConnect or similar franchise systems.

Revenue, COGS, and Inventory

  • Record daily sales summaries (net of discounts, comps, refunds, taxes, tips).
  • Track inventory / COGS and waste; post landed costs; help implement perpetual or period inventory where applicable.
  • Manage deferred revenue (e.g., gift cards, prepaid packages / memberships) and redemptions.

    • AP / AR & Cash Control

  • Run three-way match for vendor bills (PO / invoice / receipt) where used; code shared costs across locations.
  • Process payments, credit memos, and vendor statements; manage W-9 collection and 1099-NEC vendor lists.
  • Set and monitor cash-handling controls and deposit cadence.

    • Payroll & Labor

  • Prepare payroll inputs (hours, tips, PTO) and reconcile payroll journals; coordinate with providers (ADP, Gusto, Paychex).
  • Track labor % by location / department and accrue payroll taxes / benefits as needed.

    • Compliance & Taxes

  • Prepare sales / use tax workpapers across states; coordinate e-filings (experience with Avalara / TaxJar a plus).
  • Support CPA with 941 / 940 , state filings, and annual returns; maintain audit-ready records.

    • Reporting & Unit Economics

  • Deliver location P&L, balance sheet, cash flow and consolidated roll-ups on a 4-5-4 retail calendar or monthly close.
  • Build simple KPI packs : sales mix, AOV, labor %, COGS %, prime cost, ad-fund %, royalty %, occupancy %, EBITDA .
  • Flag anomalies and actionable insights (price / margin leakage, fee creep, under-depositing, rising food / labor trends).

    • Qualifications

  • 3+ years in SMB or franchise bookkeeping (multi-unit strongly preferred).
  • Proficient with QuickBooks Online (classes / locations, bank rules, recurring journals); Xero a plus.
  • Hands-on with at least one POS listed above and marketplace / aggregator reconciliations.
  • Working knowledge of U.S. GAAP basics , sales tax, payroll journal entries, and multi-state nuances.
  • Strong Excel / Google Sheets skills (pivot tables, lookups, basic modeling).
  • Detail-obsessed, organized, and comfortable owning deadlines across multiple clients.
  • Nice to have : Avalara / TaxJar , FranConnect , inventory methods, and experience with restaurant / retail cost controls.
  • Degree in Accounting / Finance preferred; relevant certificates (QB ProAdvisor, NACPB / AIPB) are a plus.

    • What We Offer

  • Competitive salary with performance incentives.
  • Fully remote with predictable close calendar and US-hours overlap.
  • Playbooks, templates, and an account-management layer so you’re supported, not siloed.
  • Growth path into Senior Bookkeeper / Client Accounting Manager .

    • How to Apply

    Apply via LinkedIn Easy Apply or email your resume to nancy@connectedstars.com with subject line : Bookkeeper – (US Time) | ConnectedStars.

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    Bookkeeper • faridabad, haryana, in

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