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Senior Bookkeeper

ConnectedStarsGhaziabad, IN

21 days ago

Job description

Job Title : Bookkeeper (SMBs and Franchise Accounting)

Location : Remote

Employment Type : Full-Time | US Time Zone Coverage (ET / PT / CT overlap)

About ConnectedStars

ConnectedStars is an operations and talent partner for SMBs and multi-unit franchises across the U.S. We build reliable back-office systems—finance, people, and processes—so owners can scale with confidence. We value accuracy, transparency, and a get-it-done mindset.

The Role

You’ll be the day-to-day owner of franchise bookkeeping for multi-unit clients (restaurants, salons, fitness, retail, home services). You’ll run clean books at the location and consolidated levels , ensure timely period closes , and deliver unit economics that franchise owners use to make decisions.

Key Responsibilities

Multi-Unit Bookkeeping

Own daily posting and month-end close for multiple locations; maintain standardized chart of accounts by brand .
Reconcile bank / credit card / merchant accounts and third-party delivery or marketplace deposits (e.g., DoorDash / Uber Eats, Shopify / Amazon) including fees / chargebacks.
Match POS sales to deposits and resolve over / short cash variances.
POS & Systems
Integrate and reconcile data from Toast, Square, Clover, Lightspeed, Revel, Shopify POS (as applicable).
Maintain clean bank feeds and mapping rules in QuickBooks Online (preferred) or Xero; support exports from FranConnect or similar franchise systems.

Revenue, COGS, and Inventory

Record daily sales summaries (net of discounts, comps, refunds, taxes, tips).

Track inventory / COGS and waste; post landed costs; help implement perpetual or period inventory where applicable.

Manage deferred revenue (e.g., gift cards, prepaid packages / memberships) and redemptions.

AP / AR & Cash Control

Run three-way match for vendor bills (PO / invoice / receipt) where used; code shared costs across locations.

Process payments, credit memos, and vendor statements; manage W-9 collection and 1099-NEC vendor lists.

Set and monitor cash-handling controls and deposit cadence.

Payroll & Labor

Prepare payroll inputs (hours, tips, PTO) and reconcile payroll journals; coordinate with providers (ADP, Gusto, Paychex).

Track labor % by location / department and accrue payroll taxes / benefits as needed.

Compliance & Taxes

Prepare sales / use tax workpapers across states; coordinate e-filings (experience with Avalara / TaxJar a plus).

Support CPA with 941 / 940 , state filings, and annual returns; maintain audit-ready records.

Reporting & Unit Economics

Deliver location P&L, balance sheet, cash flow and consolidated roll-ups on a 4-5-4 retail calendar or monthly close.

Build simple KPI packs : sales mix, AOV, labor %, COGS %, prime cost, ad-fund %, royalty %, occupancy %, EBITDA .

Flag anomalies and actionable insights (price / margin leakage, fee creep, under-depositing, rising food / labor trends).

Qualifications

3+ years in SMB or franchise bookkeeping (multi-unit strongly preferred).

Proficient with QuickBooks Online (classes / locations, bank rules, recurring journals); Xero a plus.

Hands-on with at least one POS listed above and marketplace / aggregator reconciliations.

Working knowledge of U.S. GAAP basics , sales tax, payroll journal entries, and multi-state nuances.

Strong Excel / Google Sheets skills (pivot tables, lookups, basic modeling).

Detail-obsessed, organized, and comfortable owning deadlines across multiple clients.

Nice to have : Avalara / TaxJar , FranConnect , inventory methods, and experience with restaurant / retail cost controls.

Degree in Accounting / Finance preferred; relevant certificates (QB ProAdvisor, NACPB / AIPB) are a plus.

What We Offer

Competitive salary with performance incentives.

Fully remote with predictable close calendar and US-hours overlap.

Playbooks, templates, and an account-management layer so you’re supported, not siloed.

Growth path into Senior Bookkeeper / Client Accounting Manager .

How to Apply

Apply via Easy Apply or email your resume to nancy@connectedstars.com with subject line : Bookkeeper – (US Time) | ConnectedStars.

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Bookkeeper • Ghaziabad, IN

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