Executive Assistant to Director

Job Title : Executive Assistant to Director

Job Summary

We are seeking an Executive Assistant to provide crucial administrative and organizational support to our Director, ensuring the smooth operation of the department or organization. The ideal candidate will be highly organized and capable of managing a variety of tasks, from overseeing schedules and communications to coordinating projects and handling sensitive information. Acting as a liaison between the Director and other departments, clients, or stakeholders is a key aspect of this role.

Key Responsibilities

• Calendar and Schedule Management Efficiently manage and organize the Director's calendar, ensuring all appointments, meetings, and deadlines are met.

Coordinate internal and external meetings, including booking rooms, sending invites, and preparing agendas.

Draft, proofread, and send emails, letters, and other correspondence as requested by the Director.

Answer phone calls, screen inquiries, and redirect them to the appropriate parties when necessary.

Prepare reports, presentations, and other materials for the Director's meetings.

Organize events, conferences, and business trips, including all necessary logistics and documentation.

Track project progress, timelines, and deliverables, providing updates to the Director as needed.

Maintain a high level of confidentiality with regard to organizational matters.

Perform other duties as assigned by the Director to ensure the smooth and efficient functioning of the office.

Requirements