This job offer is not available in your country.
15h Left : Event Executive / Coordinator
MIT ADT UniversityIndia6 hours ago
Job descriptionServe as the primary point of contact for routine follow-up with approved vendors (catering, printing, transportation, sound / lights, decor). Assist the Event Manager / Lead in collecting quotations, comparing bids, and preparing documentation for vendor contracts. Ensure vendors adhere strictly to the agreed-upon contract terms, delivery schedules, and quality standards. Coordinate vendor access to the venue, supervise setup and dismantling, and confirm final delivery / service completion. Assist in collecting and verifying vendor invoices for payment processing. Provide high-level administrative support to the Event Manager / Lead, including scheduling meetings, preparing presentations, and compiling reports. Manage the event registration process, including setting up online / offline registration systems, coordinating badge printing, and managing the on-site registration desk. Oversee the coordination and management of student volunteers, including scheduling, training, and supervision on event days. Act as a runner or ground supervisor during events, swiftly addressing minor issues, directing guests, and coordinating between different operational zones. Assist with guest hospitality, including managing accommodation, travel arrangements, and local transportation for VIPs and speakers. Assist with the efficient breakdown and cleanup of event venues, ensuring the campus space is returned to its original condition promptly. Gather feedback forms, compile attendance data, and assist in preparing the initial draft of the post-event logistical report. Organize and reconcile all event materials, inventory, and documentation (e.g., photographs, videos, press clippings). Assist the Communications Department with the distribution of promotional materials on campus and through other designated channels. Ensure all temporary branding elements (banners, signage, backdrops) are correctly displayed as per brand guidelines. Education : Bachelor's degree in any discipline; a degree / diploma in Event Management or Hospitality is preferable. Experience : 2-4 years of experience in event coordination, or a related administrative role, preferably in a dynamic educational or corporate setting. Strong focus on operational execution, follow-through, and attention to detail. Excellent time management, multi-tasking, and organizational abilities. Proficiency in Microsoft Office (Word, Excel) for managing lists, budgets, and documentation. Effective communication and interpersonal skills, essential for vendor and internal stakeholder coordination. Proven ability to work effectively under pressure and troubleshoot minor issues independently. High degree of professionalism, reliability, and enthusiasm. Willingness to work flexible hours, including weekends and public holidays, especially leading up to and during major events.
About the Company
MIT ADT University is seeking detail-oriented, energetic, and highly organized Event Executives / Coordinators to assist the Event Manager in the day-to-day execution of all university events. This role is crucial for ensuring the smooth delivery of all logistical elements, managing vendor relationships, and providing essential on-site support to guarantee successful and seamless events in alignment with the University's standards.
About the Role
MIT ADT University is seeking detail-oriented, energetic, and highly organized Event Executives / Coordinators to assist the Event Manager in the day-to-day execution of all university events. This role is crucial for ensuring the smooth delivery of all logistical elements, managing vendor relationships, and providing essential on-site support to guarantee successful and seamless events in alignment with the University's standards.
Responsibilities
Operational Planning and Logistics Execution
- Assist the Event Manager / Lead in creating and maintaining detailed event checklists, timelines, and floor plans.
- Manage the procurement and tracking of all logistical requirements, including furniture setup, seating arrangements, signage placement, utilities (power, water), and waste management.
- Coordinate internal bookings of university spaces (halls, classrooms, grounds) and manage the logistical needs of various campus departments involved in the event.
- Organize and track inventory of all event-related assets (e.g., banners, registration kits, merchandise, AV equipment).
Vendor Management and Follow-Up
Event Coordination and On-Site Support
Post-Event Duties
Branding and Communication Support
Qualifications
Required Skills
If you are interested for the position please send your profile to
Create a job alert for this search
15H Left Coordinator • India
Related jobs
)
![[Only 24h Left] Executive-Product Communications](https://cdn-logos.talent.com/v1/logo/image?feedcode=jobtraffic-in&company_name=Honda%20Motorcycle%20%26%20Scooter%20India%20Pvt.%20Ltd.)
![Executive Search Coordinator [T500-20156]](https://cdn-logos.talent.com/v1/logo/image?feedcode=clickcast-appcast-li-in-cpc&company_name=Talent500)
- Promoted
- New!
(Only 24h Left) Event Coordinator
Sonar Conectar Media and EntertainmentIndia The Client Services Executive will be responsible for building and maintaining strong.Develop and nurture relationships with existing clients, serving as their primary point of.Manage existing clie...Show moreLast updated: 2 hours ago
- Promoted
Cultural & Event Coordinator
P P SAVANI UNIVERSITYIndia Plan, organize, and execute university-level cultural, academic, and social events (festivals, annual day, convocation, seminars, guest lectures, competitions, etc.
Develop annual cultural and event...Show moreLast updated: 24 days ago
- Promoted
- New!
Event Sales Specialist (15h Left)
4blockseventIndia We are a growing event management company based in Pune, specializing in corporate events, brand activations, conferences, team-building activities, and annual celebrations.With a passion for creat...Show moreLast updated: 2 hours ago
- Promoted
Event Manager
Nuclear MediaIndia Plan and execute travel events.PR teams, and decor specialists Ensure.Build and manage guest lists (HNIs, influencers, brand partners, media) Track post-event analytics : ROI, brand engagement, lead...Show moreLast updated: 14 days ago
- Promoted
Event Coordinator
ZoloIndia Work with the Account manager & central community and understand the needs and develop execution plans that meet their objectives within the given budget.
Develop and nurture relationships with stud...Show moreLast updated: 30+ days ago
- Promoted
▷ Immediate Start! Cultural & Event Coordinator
P P SAVANI UNIVERSITYIndia Plan, organize, and execute university-level cultural, academic, and social events (festivals, annual day, convocation, seminars, guest lectures, competitions, etc.
Develop annual cultural and event...Show moreLast updated: 17 days ago
- Promoted
- New!
Event Operations Executive (Escalations and Vendor Management)
Hafla | حفلةIndia Our innovative tech platform brings together event planners, venues, equipment rental companies, caterers, artists, and a long tail of service providers to transact seamlessly.As we continue to gro...Show moreLast updated: 22 hours ago
- Promoted
Event Sponsorship Manager
Orbis86Nagpur, IN Join us at Orbis86, where we are on a mission to onboard a million minds onto emerging tech and democratizing access to AI, Web3, QC.
Through our media arm, The Silicon Dreams, we produce radio show...Show moreLast updated: 4 days ago
- Promoted
- New!
▷ Only 24h Left! Event Coordinator
ZoloIndia Work with the Account manager & central community and understand the needs and develop execution plans that meet their objectives within the given budget.
Develop and nurture relationships with stud...Show moreLast updated: 2 hours ago
- Promoted
- New!
Event Coordinator
Sonar Conectar Media and EntertainmentIndia The Client Services Executive will be responsible for building and maintaining strong.Develop and nurture relationships with existing clients, serving as their primary point of.Manage existing clie...Show moreLast updated: 18 hours ago
- Promoted
- New!
Meeting Event Coordinator
ITR Group(A Unit of URLP)India Experience in Event Planning, Event Management, BPO, KPO.Bachelor's degree in Event Management, Hospitality, Business Administration, or related field.
Relevant experience in the event industry.Must...Show moreLast updated: 22 hours ago
- Promoted
- New!
▷ [Only 24h Left] Event Sales Specialist
4blockseventIndia We are a growing event management company based in Pune, specializing in corporate events, brand activations, conferences, team-building activities, and annual celebrations.With a passion for creat...Show moreLast updated: 2 hours ago
- Promoted
Presentation Specialist (Only 24h Left)
RR DonnelleyIndia RR Donnelley, experts in providing marketing, packaging, print and supply chain solutions is on the look-out for Presentation Specialists.
Role and primary responsibilities.Design unique PowerPoint,...Show moreLast updated: 16 days ago
- Promoted
Delegate Acquisition Executive (Sr. / Manager)
REDD MediaNagpur, IN Delegate Acquisition Manager – Hotel Guest Experience Forums.Full-Time or Freelance | Remote | Global Markets : India, Middle East, Europe & UK).
Redd Media Limited is a forward-thinking company comm...Show moreLast updated: 4 days ago
- Promoted
- New!
(19 / 10 / 2025) Meeting Event Coordinator
ITR Group(A Unit of URLP)India Experience in Event Planning, Event Management, BPO, KPO.Bachelor's degree in Event Management, Hospitality, Business Administration, or related field.
Relevant experience in the event industry.Must...Show moreLast updated: 2 hours ago
- Promoted
[Only 24h Left] Executive-Product Communications
Honda Motorcycle & Scooter India Pvt. Ltd.India Job Title : Team Member Product Communication.Objective of the job : To support our external communication strategy by creating impactful brand and product stories across media platforms, ensuring ti...Show moreLast updated: 1 day ago
- Promoted
- New!
Events Executive - College Events
Vigor LaunchPadIndia Are you that high-energy, go-to person at every college fest? Do you live for events, love meeting.Lead and execute on-ground brand activations across college campuses.
Build strong networks with co...Show moreLast updated: 18 hours ago
- Promoted
Operations Associate
Aroza Event CenterIndia, India We’re Hiring : Remote Operations Coordinator (Aroza Event Center – USA Events).Aroza Event Center is looking for a Remote Operations Coordinator to support our event operations team in the USA.This ...Show moreLast updated: 1 day ago
- Promoted
Digital Marketing Executive
Grow Your StaffNagpur, IN Web Developer and Digital Marketing Executive.UK-based digital-first company offering web solutions, automation tools, and lead generation services.
This is a full-time remote position.The role wil...Show moreLast updated: 1 day ago
- Promoted
Executive Search Coordinator [T500-20156]
Talent500Nagpur, IN Talent500 is hiring for one of its clients.Stout’s Growth team develops and implements an end-to-end experienced hire recruiting strategy / process with new, creative tactics that help attract the ...Show moreLast updated: 30+ days ago