Executive Assistant and Admin Coordinator

About Anchanto :

Anchanto helps all businesses to exploit the full potential of e-commerce. Our suite of SaaS Products enables companies globally to springboard omnichannel sales, scale fulfilment operations, and use intelligent data to grow their e-commerce, logistics & warehousing activities. Leading, brands, distributors, retailers, and logistic enterprises such as L'Oréal, Decathlon, or DHL Supply Chain rely on our technology to scale their local and global e-commerce operations.

Headquartered in Singapore and with more than 10 local offices across Asia-Pacific, the Middle East and Europe, we are growing rapidly and looking for ambitious people to join our teams to build the future successes of Anchanto.

Job Title : Executive Assistant & Admin Coordinator

Location : Baner, Pune

Reporting To :

Department : Executive Office / Administration

Role Summary :

We are looking for a dynamic and highly organized Executive Assistant & Admin Coordinator to provide comprehensive administrative support to the CEO, CXOs (based in Singapore and globally), and oversee daily office operations. This role requires exceptional multitasking skills, discretion, attention to detail, and the ability to proactively manage both executive-level support and office administration responsibilities.

Key Responsibilities :

Executive Assistance :

• Provide high-level administrative support to the CEO and CXOs.
• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel.
• Prepare executives for meetings by collecting and organizing materials in advance.
• Attend meetings with or on behalf of the executives, take detailed notes, prepare minutes, and track action items.
• Coordinate travel arrangements, including booking flights, hotels, ground transportation, and travel itineraries.
• Handle confidential and sensitive information with utmost discretion.
• Coordinate business lunches, dinners, and reservations for meeting venues as required.
• Maintain a structured filing system for executive documents and correspondence.
• Support executives with research, special projects, presentations, and other ad-hoc tasks.

Office Administration :

Qualifications & Skills :

What We Offer :

Skills Required

Word, Outlook, Powerpoint, Scheduling Tools, Excel, Microsoft Office Suite