Procurement Assistant

Job Title : Procurement Assistant

Role Overview

LEDFlex Group was established in 2010 after identifying a gap in the market for a more comprehensive range of linear lighting products and has now grown into a leading technology supplier. We design, develop and manufacture LED lighting solutions for the UK and International markets. At LEDFlex we continue to lead the way in performance, efficiency and ecological friendly exterior and interior projects.

Procurement Assistant will support the procurement process by assisting in sourcing and purchasing materials, managing vendor relationships, and ensuring timely delivery of goods and services required for the company's operations

Roles And Responsibilities

• Purchase Order Support & Data Accuracy
• Create, update, and process purchase orders based on approved requisitions and instructions from the Procurement Coordinator.
• Ensure accuracy in product details, pricing, delivery dates, and quantities before PO issuance.
• Maintain organized procurement records and documentation for audit and tracking purposes.
• Perform timely and accurate data entry into procurement systems and ERP platforms.
• Supplier Communication & Coordination
• Coordinate with suppliers for order confirmations, shipment tracking, and delivery follow-ups.
• Request and collect necessary supplier documents (e.g., invoices, packing lists, compliance certificates).
• Assist in monitoring supplier performance metrics and escalate issues to the Procurement Coordinator.
• Inventory Monitoring & Delivery Follow-Up
• Track incoming deliveries and coordinate with warehouse / production teams on receiving schedules.
• Update delivery timelines and expected arrivals in tracking systems.
• Alert the Procurement Coordinator to any potential stock shortages, delays, or overstock situations.
• Mismatch Identification & Reporting
• Verify product specifications and prices against purchase orders and supplier documentation.
• Identify and flag any mismatches or discrepancies in specifications, pricing, or documentation.
• Communicate clearly with Data and Technical teams under the guidance of the Procurement Coordinator for resolution.
• Administrative & Reporting Support
• Assist in the preparation of procurement reports and summaries as required.
• Maintain procurement files and support documentation for internal reporting and audits.
• Contribute to improving procurement workflows and documentation practices.

What You'll Get Working with LEDFlex :

Qualifications

How to Apply : Interested candidates are invited to send their resumes to [HIDDEN TEXT] with the subject line ' Procurement Assistant Application.'

Skills Required

Word, Vendor Management, Powerpoint, Microsoft Office, Excel