The Project Administrator provides essential administrative and operational support across multiple client projects ensuring seamless project delivery whilst maintaining the highest standards of compliance and quality assurance required in the medical communications sector.
Essential Duties and Responsibilities :
Including but not limited to the following :
Project Administration & Documentation
- Assist with comprehensive project documentation set-up ensuring all necessary files and systems are properly configured from project initiation
- Create detailed project timelines in collaboration with project managers incorporating key milestones deliverable dates and client requirements
- Maintain accurate documentation version control and archiving systems in accordance with industry standards and client specifications
- Ensure strict compliance with document version control and approval processes throughout project lifecycles
Financial Management & Tracking
Manage project finances set-up and ongoing administration including purchase order generation and invoice processingAssist with project finance tracking and forecasting to support budget management and client reportingCoordinate with finance teams to ensure accurate and timely processing of project-related financial transactionsProject Monitoring & Reporting
Track project milestones and deliverables against established timelines flagging potential delays or issues proactivelySupport preparation of comprehensive project status reports and client updates ensuring clear communication of progress and any challengesAssist in the preparation of documentation submissions for client compliance reviews ensuring all materials meet regulatory requirementsQuality Assurance & Content Management
Support quality assurance processes and participate in document reviews to maintain the highest standards of accuracy and complianceGenerate promotional materials in content management systems (CMS) for internal reviews and approval processesSupport deployment of website content including confirmation of approvals testing of site links and functionality and updating project documentation accordinglyQualifications :
Administrative or project support experience would be idealStrong organization attention to detail and disciplined follow-through on tasksComfortable with Microsoft 365 (Excel basicssorting / filters; Word formatting; PowerPoint) and ability to learn new systems quicklyAbility to follow SOPs maintain version control and keep accurate recordsExcellent communication and clear concise written updates and professional stakeholder coordinationGood time management ability to prioritize tasks and juggle multiple deadlines and escalate blockers earlyAbility to enter data process simple POs / invoices and check totals without errorsAdditional Information :
Must be willing to work UK shift hours
All your information will be kept confidential according to EEO guidelines.
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Remote Work : Yes
Employment Type : Full-time
Key Skills
Microsoft Office,Construction Experience,Microsoft Outlook,Microsoft Word,Sage,Microsoft Powerpoint,Microsoft Excel,Project Management,Sharepoint,Microsoft Project,Administrative Experience,Project Coordination
Experience : years
Vacancy : 1