Junior secretary ( Jaipur)

Job Description

mail : - info@naukripay.com

secretary's job description includes providing administrative support, managing schedules and calendars, handling communications (phone, email, mail), preparing documents, taking minutes, maintaining databases, organizing office supplies, and ensuring the smooth operation of the office environment. Key skills required are strong communication, organizational, multitasking, and attention to detail, along with the ability to handle confidential information with discretion.

Common Duties

Scheduling and Coordination : Managing calendars, booking appointments, and organizing meetings, conferences, and travel arrangements.

Communication Management : Answering phones, responding to emails and correspondence, and acting as a primary point of contact for clients or visitors.

Document Preparation : Drafting, proofreading, and formatting various documents, reports, and presentations.

Meeting Support : Preparing agendas, taking minutes, and distributing summaries and action items to relevant parties.

Record Keeping : Maintaining and updating databases, contact lists, and filing systems (both physical and digital).

Office Administration : Managing office supplies, coordinating with vendors, and ensuring the general upkeep of the office.

Confidentiality : Handling sensitive and confidential information with professionalism and discretion.

Required Skills

Organizational Skills : The ability to prioritize tasks, manage multiple assignments, and keep the office running efficiently.

Communication Skills : Excellent verbal and written communication skills for interacting with staff, clients, and other external parties.

Attention to Detail : A meticulous approach to preparing documents, maintaining records, and ensuring accuracy.

Technical Proficiency : Familiarity with office software such as Microsoft Office Suite (Word, Excel) and Google Workspace (Docs, Sheets).

Discretion and Professionalism : The capacity to handle sensitive information confidentially and maintain a professional demeanor.

Types of Secretaries

Administrative Secretary : Performs a wide range of office support duties for a department or a team.

Executive Secretary : Provides high-level administrative support to an individual executive or a group of executives.

Company Secretary : A specialized role focused on ensuring a company's legal and regulatory compliance, corporate governance, and the maintenance of important corporate records.

Requirements

Assistant