Talent.com
This job offer is not available in your country.
Executive Assistant to Chief Executive Officer [3 Days Left]

Executive Assistant to Chief Executive Officer [3 Days Left]

Consolidated AnalyticsIndia
1 day ago
Job description

DESCRIPTION : We are seeking a highly organized and proactive individual to join our team as an Executive Assistant. This role combines the responsibilities of managing office operations while providing high-level administrative and executive (C-Suite) support. The ideal candidate is a detail-oriented professional who excels at multitasking, communication, and maintaining a well-functioning work environment.

RESPONSIBILITIES : Executive Support :

Provide high-level administrative support to C-Suite and senior leadership, including calendar management, travel arrangements, and correspondence.

Manage complex schedules and coordinate meetings, conferences, and events for executives.

  • Prepare reports, presentations, and documents for executive review.
  • Handle confidential information with discretion and professionalism.
  • Act as a point of contact between executives and internal / external stakeholders, such as Board of Directors members.
  • Process monthly expense reports, as requested.

Office Administration :

  • Oversee daily office operations, ensuring the workplace runs smoothly and efficiently.
  • Retrieve and distribute daily mail.
  • Manage office supplies and equipment, ensuring inventory is well-stocked and equipment is properly maintained.
  • Coordinate with external vendors and service providers for office-related services (e.g., facilities, cleaning, IT).
  • Manage physical security adherence for all employees (building badges, parking information, visitors, etc.) working with security and property management vendors. Responsible for annual audits.
  • Ensure compliance with health and safety regulations and manage office facilities to create a productive work environment.
  • Maintain a welcoming and organized office environment for employees and visitors; manage security log and badging.
  • Project Coordination :

  • Assist in coordinating cross-departmental projects and company-wide initiatives; NMLS, Collection, and AMC licensing activities. Work with Chief Administration Officer and vendors to coordinate critical activities and reports.
  • Ensure timely communication and progress tracking for ongoing projects.
  • Support C-Suite in the implementation of organizational strategies.
  • Maintain policies and procedures for facilities, physical security, and office policies; participate in annual audits.
  • Team Coordination

  • Assist HR in team-building activities, company events, and participate in employee engagement initiatives.
  • Coordinate with Plano office staff to assist with daily / monthly office operations requirements.
  • Budget & Financial Oversight :

  • Assist in managing office-related budgets, including supply procurement and facility expenses.
  • Manage monthly expense reports for CEO and report corporate credit card expenses to AP.
  • Work with finance teams to process expense reports, invoices, and other financial documentation for executives.
  • QUALIFICATIONS : Required Education and Experience :

  • Minimum 5-7 years’ experience supporting C-level executives or senior management.
  • Bachelor’s degree in Business Administration, Office Management, or a related field.
  • Exceptional organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite.
  • Ability to work independently, prioritize tasks, and manage time effectively.
  • Discretion and integrity in handling sensitive and confidential information.
  • Strong problem-solving skills and a proactive approach to challenges.
  • Knowledge of office procedures and budget management.
  • Notary license is a plus, not required.
  • Financial services industry experience is a plus, not required.
  • Create a job alert for this search

    Executive Assistant • India

    Related jobs
    • Promoted
    Executive Assistant to Senior Executive

    Executive Assistant to Senior Executive

    Tata ElectronicsIndia
    The Opportunity : We are seeking a highly organized, administrative, strategic, and technically astute Executive and Technical Assistant to provide comprehensive support to our executives.This pivot...Show moreLast updated: 30+ days ago
    • Promoted
    Executive Assistant to Director

    Executive Assistant to Director

    PupscribeIndia
    We are looking for a highly organized and proactive.The ideal candidate will manage administrative, business, and personal tasks, ensuring smooth workflow and seamless coordination across teams, su...Show moreLast updated: 30+ days ago
    • Promoted
    Executive Assistant to Chief Executive Officer

    Executive Assistant to Chief Executive Officer

    Live ConnectionsIndia
    Executive Assistant to CEO / Prefers Gender Diversity / Strategic Role Location : .Strategic & Business Support Support the CEO in driving business growth initiatives, performance tracking, and strat...Show moreLast updated: 23 hours ago
    • Promoted
    • New!
    ▷ Urgent! Executive Assistant to Chief Executive Officer

    ▷ Urgent! Executive Assistant to Chief Executive Officer

    Mavin RPO Solutions Pvt. Ltd.India
    Job Description of Chief of Staff / EA to the MD & CEO.Strategic Support : Provide strategic support to the MD & CEO in driving business growth, expansion, and innovation. Operational Efficiency : Ens...Show moreLast updated: 2 hours ago
    • Promoted
    Executive Assistant to the Managing Director

    Executive Assistant to the Managing Director

    Mercom IndiaIndia
    Provide administrative support to and act as a liaison between the Managing Director, CEO, employees, and external stakeholders. Provide high-level, tailored support to the organization’s CEO and Ma...Show moreLast updated: 30+ days ago
    • Promoted
    Executive Assistant to Founder

    Executive Assistant to Founder

    Trunks CompanyIndia
    Executive Assistant to Founder Education : .Master’s in Business Administration / Graduate Experience : .Minimum of 7 years of experience as an EA Job Location : . We are seeking a dedicated and experienced...Show moreLast updated: 23 days ago
    • Promoted
    Executive Assistant to Chief Executive Officer

    Executive Assistant to Chief Executive Officer

    Consolidated AnalyticsIndia
    DESCRIPTION : We are seeking a highly organized and proactive individual to join our team as an Executive Assistant.This role combines the responsibilities of managing office operations while provi...Show moreLast updated: 5 days ago
    • Promoted
    • New!
    ▷ Urgent! Executive Assistant to Chief Executive Officer

    ▷ Urgent! Executive Assistant to Chief Executive Officer

    All 4 SeasonIndia
    All Four Season is a Travel Luxury Company based in Ahmedabad committed to creating unforgettable travel experiences for leisure and corporate travelers alike. We are passionate about travel and sha...Show moreLast updated: 2 hours ago
    • Promoted
    Executive Assistant to the Founder

    Executive Assistant to the Founder

    Divyansh InternationalIndia
    We are seeking a highly organised, proactive, and dynamic Executive Assistant to support the Founder and ensure smooth day-to-day operations. If you’re someone who thrives in a fast-paced environmen...Show moreLast updated: 23 hours ago
    • Promoted
    Personal Assistant to Chief Executive Officer

    Personal Assistant to Chief Executive Officer

    Graviss Good FoodsIndia
    Position Overview Graviss Group is looking for a highly organized, proactive, and discreet.This role is ideal for someone who has previously supported CEOs, Directors, or senior leaders in the.The ...Show moreLast updated: 5 days ago
    • Promoted
    Executive Assistant to the Founder

    Executive Assistant to the Founder

    OaklanecapitalIndia
    The Executive Assistant (EA) to the Founder will be a highly organized, proactive, and detail-oriented professional responsible for managing the day-to-day operations and supporting the strategic i...Show moreLast updated: 5 days ago
    • Promoted
    Executive Assistant to Chief Executive Officer

    Executive Assistant to Chief Executive Officer

    Media VantageIndia
    Media Vantage is a young, rapidly growing and highly professional organization in the entertainment industry.We are in our 15th cheerful growing year. An enthusiastic team that inspires front runner...Show moreLast updated: 13 days ago
    • Promoted
    Executive Assistant to Chief Executive Officer

    Executive Assistant to Chief Executive Officer

    Bellatrix AerospaceIndia
    Bellatrix Aerospace is a fast-growing space technology company focused on developing cutting edge propulsion systems and innovative solutions for the new space economy. We are looking for a dynamic ...Show moreLast updated: 5 days ago
    • Promoted
    Executive Assistant to Managing Director

    Executive Assistant to Managing Director

    CAPE ELECTRIC PVT LIMITEDIndia
    The Executive Assistant will provide high-level administrative, organizational, and strategic support to the Managing Director (MD). This role requires exceptional communication skills, discretion, ...Show moreLast updated: 11 days ago
    • Promoted
    Executive Assistant to Chief Executive Officer

    Executive Assistant to Chief Executive Officer

    All 4 SeasonIndia
    All Four Season is a Travel Luxury Company based in Ahmedabad committed to creating unforgettable travel experiences for leisure and corporate travelers alike. We are passionate about travel and sha...Show moreLast updated: 23 hours ago
    • Promoted
    • New!
    Personal Assistant to Chief Executive Officer

    Personal Assistant to Chief Executive Officer

    Nexusifynagpur, maharashtra, in
    We are hiring a powerful, proactive, and highly organized Executive Assistant (EA).Our mission is to help coaches, consultants, and marketing agencies acquire premium international clients using Li...Show moreLast updated: 12 hours ago
    • Promoted
    Executive Assistant to Chief Executive Officer

    Executive Assistant to Chief Executive Officer

    Mavin RPO Solutions Pvt. Ltd.India
    Job Description of Chief of Staff / EA to the MD & CEO.Key Responsibilities : Strategic Support : .Provide strategic support to the MD & CEO in driving business growth, expansion, and innovation.Ensur...Show moreLast updated: 8 days ago
    • Promoted
    Executive Assistant to Managing Director

    Executive Assistant to Managing Director

    Della Luxury Projects | ProductsIndia
    Location : Mumbai (3 days / week) + Lonavala (3 days / week).Work Hours : Full-time | Extended hours when required.We’re looking for a dynamic Executive Assistant (EA) to support our Chairman & Managing ...Show moreLast updated: 30+ days ago
    • Promoted
    Founders' Office / Executive Assistant to Chief Executive Officer

    Founders' Office / Executive Assistant to Chief Executive Officer

    Gradcircle Alum-n-iIndia
    Job Description : EA / Founder's Office Company Description.Alum-n-i / GradCircle is an MIT-incubated and funded startup, creating the world’s largest. We empower students to make informed decisions ...Show moreLast updated: 13 days ago
    • Promoted
    Executive Assistant to Director

    Executive Assistant to Director

    Aarvi EnconIndia
    Greetings from Aarvi Encon Limited!.We have an opening for Executive Assistant to Director at Vapi (Gujarat) Location.We are seeking a highly driven and detail-oriented Executive Assistant (EA) to ...Show moreLast updated: 12 days ago