Senior Executive / Executive (Secretarial and Legal) - Listed Company 5-10-Vashi

Role : senior Executive (Secretarial and Legal) / Executive

Experience : 5 to 10 years

Qualification : LLB,CS

Location : Vashi

Job Description :

Responsibilities of the Position :

1. Shareholder Assistance

a. To coordinate between the Registrar and Share Transfer Agent (RTA) and

shareholders for resolving their grievances.

b. To receive shareholder complaints and answer them or seek response to be

given and accordingly correspond with them.

c. To co-ordinate with the bank and RTA for processing and payment of

dividend.

d. Downloading demat share transfer details from NSDL and CDSL weekly as

made available by the RTA and handing over to the superior in desired

formats.

2. Statutory Compliance with respect to various time-based compliances

a. To intimate buying and selling of shares by the promoters / designated persons

to the stock exchanges as per SEBI requirements.

b. To submit the following quarterly compliances to Stock Exchanges :

i. Details of pending and redressed Investor Complaints

ii. Details of demat share transfers

iii. Corporate Governance Report

iv. Shareholding Pattern

v. Reconciliation of Share Capital Audit

c. To obtain secretarial audit certificate and submit the same to the stock

exchange.

d. To submit intimation to the Stock Exchanges as and when required to be done

under the provisions of the SEBI Regulations.

e. To submit the unaudited results to the stock exchange and coordinate for its

publishing in News papers

f. To submit applicable e-forms to the Registrar of Companies (ROC) as and

when required, with respect to various activities of the Company.

3. Board Meetings

a. To prepare the board meeting papers and distributing to all the directors.

b. To book meeting hall and make arrangement for any other necessary

infrastructure or requisites.

4. Annual General Meeting / Shareholder Meetings

a. To book the meeting hall and make any other necessary infrastructure

arrangements for conducting of the meeting / to make arrangements with

respect to Online Meetings of shareholders.

b. To prepare and arrange for printing of Annual Report.

c. To coordinate with RTA for the holding of the meeting.

5. Drafting and vetting of various legal documents / Attending legal cases

a. To draft and check various legal documents as may be required in the course

of day-to-day activities

b. To maintain copies of the documents in the records.

c. To attend hearing of legal cases filed by / against the Company and to assist in

preparation of various documents as may be required by the counsels

appointed by the Company.

6. ESOP

a. To complete formalities with respect to implementation of the ESOP scheme

of the Company including issue of grant letters, intimation of vested options

and allotment of shares.

b. Filing of information of allotment with Stock Exchanges and ROC.

Knowledge required for performing Responsibilities :

Knowledge of the Companies Act, 2013 and various SEBI Regulations.