Specification Management Senior Analyst

Overview

This role will assist the Specifications Management teams located in Mexico Business Services (MBS) or Hyderabad Business Services (HBS) to ensure exceptional service is provided in support of R&D Spec Management globally.

This role will apply technical expertise and coordinate with in-market and GBS employees, as well as external resources when required, to develop clear and concise Formula, Ingredient and / or Packaging specifications, maintain existing specs and supplier relationships, and manage tracking and uploading into relevant systems. Depending on team structure, may include the opportunity to guide, mentor, check the work coming from a Spec Writer Analyst.

Responsibilities

• Deliver system and process training as needed. Must become proficient in Spec Systems and associated IT Applications, tools, ways-of-working. Must be certified as a Spec Writer to the Global Ingredient Standard.
• Identify potential areas for process improvements and employee upskilling to make recommendations to R&D GBS Leadership for continuous improvement
• Depending on the team structure, may act like a mentor and guide and check the work of more junior Spec Writing Analysts
• Leverage internal and external resources to develop new or update existing ingredient and / or packaging specifications that are clear, concise, and accurate from spec readiness to supplier commercial qualification approval
• Learn, understand, and uphold Ingredient, Supplier, Third Party, Formula, and / or Beverage / Food Packaging Standards
• Maintain and foster relationships with in-market R&D spec teams, other spec GBS teams, and external suppliers
• Interact with and provide support to all disciplines to ensure complete and accurate specification. These stakeholders could include some or all of the following : Product Development (PD), Food Safety (FS), Regulatory Affairs (RA), Quality Assurance (QA), Procurement, Supplier Quality Assurance (SQA)
• Manage Supplier relationships and serve as point of contact to gather information / data needed to build specifications; complete timely follow-ups to keep the process moving to completion
• Collect supplier questionnaire and manage supplier alignment on spec details
• For certain Specifications (eg. Foods & Beverages) initiate material testing requests and validate specification quality parameters
• Maintain and update existing specs (on legacy systems if required) to ensure compliance with standards
• Upload all paperwork (re. Supplier Specs) and materials qualifications into the appropriate system (Product Vision / SAP), manually if required and track workflow
• For Packaging Specifications only : schedule and conduct Individual Component Specification (ICS) reviews, update documents, and manage supplier approval prior to internal review
• Ensure all requests are processed, documented, and delivered within defined SLAs (Service Level Agreements)
• Assess, respond, and escalate emerging business critical issues to avoid material supply shortages, outages and production delays

Qualifications