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Team Leader-UK Payroll

Team Leader-UK Payroll

ConfidentialChennai
9 days ago
Job description

Primary Responsibilities :

  • Manage day-to-day work allocation to UK Payroll Administrators
  • Interact directly with clients and attend client calls
  • Share process updates with team members promptly
  • Maintain and deliver weekly and daily reports
  • Collaborate with the Process Manager and team to drive process improvements
  • Ensure accurate and timely UK payroll processing to meet SLAs
  • Respond to client queries and complaints professionally to improve customer satisfaction
  • Optimize resource and time utilization to meet operational targets

Main Responsibilities :

Strategic :

  • Coordinate with the Transition team during the testing phase
  • Handle client communications and provide support
  • Conduct and participate in scheduled onshore conference calls (monthly / quarterly)
  • Reports :

  • Report team progress and escalate key issues to the Process Manager
  • Ensure all quality documentation is current and complete
  • Resource Management :

  • Perform periodic resource planning and estimation
  • Forecast and analyze team attrition, and inform PM as needed
  • Manage absenteeism and ensure efficient resource usage
  • Maintain and update team skills matrix and related process documentation
  • Performance Management :

  • Conduct daily / weekly production and SLA feedback sessions
  • Identify training needs and conduct 1-on-1 sessions with team members
  • Coordinate process / refresher training as needed
  • Liaise with HR / L&D for training and R&R nominations
  • Provide input and feedback for midterm / annual appraisals
  • Employee Life Cycle :

  • Deliver feedback for trainee appraisals
  • Coordinate onboarding and offboarding (ID creation, resignations, etc.)
  • Track team attendance / absenteeism and inform PM
  • Distribute pay slips / cheques and support payroll-related queries
  • Plan team leaves and conduct regular 1-on-1s
  • Ensure grievances are handled or escalated appropriately
  • Production Oversight :

  • Allocate and monitor workload to meet daily production targets
  • Resolve daily team queries and escalate when necessary
  • Track work / jobs using designated software tools
  • Monitor shift performance and report accordingly
  • Generate daily reports and minutes of meetings (MoMs)
  • Collect and analyze team metrics and errors
  • Create root cause analysis (RCA) documents for recurring issues
  • Ensure timely escalation of process or client issues
  • Drive continuous improvement initiatives across team metrics
  • Compliance & Quality :

  • Maintain adherence to all quality standards and checklists
  • Ensure process SLAs are consistently met
  • Enforce ISMS compliance within the team
  • Follow all company rules, policies, and work schedules
  • Requirements :

  • Graduate from any stream / Diploma holder (MBA preferred)
  • Basic proficiency in MS Word and Excel
  • Solid technical knowledge of UK payroll systems and processing
  • Prior supervisory or team-handling experience is mandatory
  • Skills Required

    Excel, Forecasting, Isms, Performance Management, Schema, Http, Monitoring

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    Payroll • Chennai

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