Primary Responsibilities :
- Manage day-to-day work allocation to UK Payroll Administrators
- Interact directly with clients and attend client calls
- Share process updates with team members promptly
- Maintain and deliver weekly and daily reports
- Collaborate with the Process Manager and team to drive process improvements
- Ensure accurate and timely UK payroll processing to meet SLAs
- Respond to client queries and complaints professionally to improve customer satisfaction
- Optimize resource and time utilization to meet operational targets
Main Responsibilities :
Strategic :
Coordinate with the Transition team during the testing phaseHandle client communications and provide supportConduct and participate in scheduled onshore conference calls (monthly / quarterly)Reports :
Report team progress and escalate key issues to the Process ManagerEnsure all quality documentation is current and completeResource Management :
Perform periodic resource planning and estimationForecast and analyze team attrition, and inform PM as neededManage absenteeism and ensure efficient resource usageMaintain and update team skills matrix and related process documentationPerformance Management :
Conduct daily / weekly production and SLA feedback sessionsIdentify training needs and conduct 1-on-1 sessions with team membersCoordinate process / refresher training as neededLiaise with HR / L&D for training and R&R nominationsProvide input and feedback for midterm / annual appraisalsEmployee Life Cycle :
Deliver feedback for trainee appraisalsCoordinate onboarding and offboarding (ID creation, resignations, etc.)Track team attendance / absenteeism and inform PMDistribute pay slips / cheques and support payroll-related queriesPlan team leaves and conduct regular 1-on-1sEnsure grievances are handled or escalated appropriatelyProduction Oversight :
Allocate and monitor workload to meet daily production targetsResolve daily team queries and escalate when necessaryTrack work / jobs using designated software toolsMonitor shift performance and report accordinglyGenerate daily reports and minutes of meetings (MoMs)Collect and analyze team metrics and errorsCreate root cause analysis (RCA) documents for recurring issuesEnsure timely escalation of process or client issuesDrive continuous improvement initiatives across team metricsCompliance & Quality :
Maintain adherence to all quality standards and checklistsEnsure process SLAs are consistently metEnforce ISMS compliance within the teamFollow all company rules, policies, and work schedulesRequirements :
Graduate from any stream / Diploma holder (MBA preferred)Basic proficiency in MS Word and ExcelSolid technical knowledge of UK payroll systems and processingPrior supervisory or team-handling experience is mandatorySkills Required
Excel, Forecasting, Isms, Performance Management, Schema, Http, Monitoring