Executive Assistant

Executive Assistant (Hybrid – Work From Home + Office as Required)

Location : Near Mumbai, India

Employment Type : Full-time

About the Role :

We are seeking a well-versed, proactive, and highly organized Executive Assistant to provide comprehensive executive and operational support to senior leadership.

This is a hybrid position, primarily work-from-home, with mandatory office presence at least twice a week, and additional in-person days as required for meetings, coordination, or high-priority tasks.

The ideal candidate should be skilled in scheduling, coordination, communication, and virtual meeting management(Zoom, Google Meet, Microsoft Teams, etc.), with a strong ability to manage multiple priorities and maintain strict confidentiality.

Key Responsibilities :

• Manage executive calendars, appointments, and daily schedules.
• Coordinate and host meetings via Zoom, Google Meet, or Microsoft Teams.
• Prepare meeting briefs, presentations, reports, and minutes.
• Handle professional communication, emails, and documentation with discretion.
• Track deliverables, follow up on key projects, and manage deadlines.
• Maintain organized digital and physical filing systems.
• Coordinate travel plans and logistics when required.
• Liaise with internal teams and external partners for seamless coordination.
• Conduct daily coordination calls with the executive for updates and priorities.
• Attend the office at least twice weekly, or more when required.
• Note : Travel or commute expenses for office visits will not be compensated.

Qualifications & Experience :

Compensation & Contract Details :

Confidentiality Requirement :

The selected candidate will be required to sign a Non-Disclosure Agreement (NDA) to ensure the protection of all confidential, sensitive, and proprietary information. The NDA remains in effect during and after employment.

Work Schedule :

How to Apply :

Interested candidates may email their updated resume to :

harsh@jivansm.com