[27 / 10 / 2025] Asset Coordinator

Job Title : Asset Coordinator

Experience : 2–4 Years

Preferred Joining : Within 0–15 Days

Job Overview :

We are looking for a proactive and detail-oriented Asset Coordinator to efficiently manage and track IT assets throughout their lifecycle. The ideal candidate should have excellent coordination, documentation, and vendor management skills, along with hands-on experience in procurement, asset tracking, and reporting.

Key Responsibilities :

• Maintain and update daily attendance, call logs, and communication records (phone / email).
• Manage the complete IT Asset Lifecycle following the IMACD process (Installation, Movement, Addition, Change, Disposal).
• Tag new assets, update inventory records in Excel and asset management tools, and ensure data accuracy.
• Prepare and maintain scrap lists, coordinate with vendors and finance teams for invoice processing and asset disposal.
• Handle procurement requests (CER / PR) — raise and track CERs in the Capex Portal and follow up for approvals.
• Coordinate with vendors for purchase orders, delivery, and installation of assets.
• Prepare monthly asset and installation status reports for submission to the Finance department.
• Conduct periodic physical verification of IT assets to ensure accuracy and compliance.
• Process and submit IT invoices on time, maintaining updated records in the Cimmra Portal.
• Collaborate with vendors and internal teams for breakdown calls, quotations, and new asset requirements.
• Manage gate pass creation (RGP / NRGP) for material movement and ensure timely closure.
• Handle asset issuance, collection, and tracking, maintaining proper documentation and issue slips.
• Maintain organized records including SOPs, invoices, service reports, and audit documentation.
• Prepare and manage engineer duty schedules, including shift planning and daily allocations.

Requirements :

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