Team Assistant

Key Accountabilities :

The responsibilities of the role will vary dependent upon business needs but are likely to include :

• Coordinates meetings, appointments, video / teleconferencing and booking venues / meeting rooms / catering for such meetings, including anticipating materials needed for meetings and training functions and preparing in advance
• Coordinates domestic and international travel arrangements, including acquiring visas / appropriate travel permits etc.
• Communicates and / or coordinates with various individuals and / or departments on agreed agenda.
• Ensures files are maintained and up-to-date and material is easily retrievable. Handle relative payments and keep record of budget expenses.
• Implements detailed next steps from a basic request or limited information; anticipates future situations and proactively plans ahead to meet them
• Displays a high degree of availability and timely responsiveness to demands of position
• Handle mobile phone, subscription, credit and business cards matters
• Ad-hoc project and event support and other duties as assigned.
• Handle administration and coordination tasks within Delegation of Authority

Education

Experience

Skills Proficiencies

At bp, we provide the following environment and benefits to you :

Skills Required

Microsoft Office, Data Entry, Scheduling, Project Coordination, Customer Service