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Executive Assistant to Chief Executive Officer

NMTronics India Pvt. Ltd.ludhiana, India

15 hours ago

Job description

About the Company

NMTronics is the “Partner in Technology” for manufacturer across India. Our customers range from Fortune 500 companies to startups. We excel in the sales and service of Capital Equipment, Manufacturing Technologies and Engineering Consultancy in Surface Mount Technology, Solar, Automation and EV sectors. We over 550 people across 9 offices in India with offices in Singapore & Dubai, we proudly represent 40+ technology partners- enabling turnkey factory automation solutions or our customers including Fortune 500 companies, leading domestic firms and govt. organizations and research institutes in India. We recently partnered with IIT Kanpur to establish the “NMTronics Center of Excellence for Electronics Manufacturing and Skill Development.” Our NEST division is committed to innovation by developing cutting-edge software for autonomous systems, building AI tools and developing MES software. We are actively exploring opportunities in semiconductor and batteries manufacturing technologies.

We have highly specialized teams and a widespread network of engineers working in each of these areas SMT, Solar, Automation and EV with thorough knowledge of products and processes. We consistently strive to ensure excellent solutions & services for our customers. With a rich legacy of 25+ years in business; we take a lot of pride in the success of our customers all over India.

Job Description : Executive Assistant (EA) to CEO & MD

About the Role

The Executive Assistant to the CEO & MD will function as a strategic enabler, ensuring smooth execution of leadership priorities, effective communication across the organisation, and timely completion of business-critical projects. This role requires a high-performing individual with strong analytical abilities, impeccable organisational skills, and the confidence to work closely with top leadership.

Responsibilities

Executive Support & Calendar Management

Manage and optimise the CEO & MD’s calendar, ensuring balance between strategic meetings, business reviews, and external engagements.
Schedule appointments, coordinate travel, and prepare detailed itineraries.
Act as the internal and external point of contact for all interactions requiring leadership involvement.

Business & Strategic Support

Assist the CEO & MD in tracking organisational KPIs, business performance, and strategic milestones.

Prepare business summaries, MIS reports, and analytical insights for key decisions.

Conduct research and consolidate market / industry intelligence to support strategic initiatives.

Communication & Meeting Management

Draft official communication, high-impact presentations, and briefing documents.

Prepare agenda, documentation, minutes, and follow-up actions for leadership and cross-functional meetings.

Ensure information flows smoothly between leadership and internal teams.

Project Coordination

Support leadership in driving cross-functional projects to completion.

Track progress, follow up with stakeholders, and highlight risks or delays proactively.

Help streamline workflows and improve process efficiency.

Administrative & Confidential Support

Manage documentation, approvals, and confidential files with utmost discretion.

Maintain a highly organised system for records, communications, and priority tasks.

Ensure the CEO & MD is fully prepared for every engagement with background notes and talking points.

Qualifications

Educational Qualifications : Bachelor’s degree in Engineering / Technology preferred

MBA or equivalent is an advantage (optional)

Required Skills

Technical Skills

Strong analytical thinking and business understanding.

High proficiency in MS Office (Excel, PowerPoint, Word).

Experience preparing executive-level presentations and dashboards.

Ability to handle data-driven decision support.

Soft Skills

Excellent written and verbal communication.

High learning agility; ability to understand technical and business concepts quickly.

Strong organisational skills and attention to detail.

Professionalism, integrity, and maturity in handling sensitive information.

Ability to work under pressure and manage multiple deadlines.

Preferred Skills

Tech / engineering background strongly preferred

Hardworking, dependable, and self-motivated

Comfortable working closely with senior leadership

Proactive problem-solver with a “get it done” mindset

Highly presentable, with strong interpersonal skills

Pay range and compensation package

Compensation Range : ₹7.5–15 LPA

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Executive Assistant • ludhiana, India

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