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Front Desk Executive

Front Desk Executive

ShipsyAhmedabad, IN
23 hours ago
Job description

Job Title : Front Desk Executive (HR Assistance)

Location : Gurgaon, India

Department : Administration & HR

Experienc e : 2–4 years

Employment Type : Full-Time

About the Role :

We are looking for a proactive, people-friendly, and hands-on Front Desk & Admin Executive (HR Engagement Support) to be the face of our Gurgaon HQ. You’ll manage the front desk and office administration while supporting the HR team in employee engagement activities and internal events. If you enjoy creating a welcoming environment and love being the go-to person for all things office and people-related, we’d love to meet you!

Key Responsibilities :

Front Desk & Reception

  • Greet clients, visitors, and employees with a professional and courteous demeanor.
  • Manage check-ins and visitor logs, ensuring security protocols are followed.
  • Answer and redirect calls efficiently.
  • Coordinate meeting room bookings and prepare spaces for meetings.
  • Maintain a clean, welcoming, and organized reception area.

Administrative & Operational Support

  • Resolve daily office issues (e.g., Wi-Fi, maintenance, admin supplies, etc.).
  • Coordinate with vendors and internal admin / facilities teams as required.
  • Handle courier and delivery logistics (sorting, distribution, pickups).
  • Manage office supplies and inventory in coordination with facilities or procurement.
  • Oversee day-to-day office operations to ensure a professional, efficient workspace.
  • Support interview coordination and onboarding in the absence of HR.

    • HR & Employee Engagement Support

  • Assist the HR team in planning and executing employee engagement activities, celebrations, and internal events.
  • Coordinate logistics for engagement initiatives, such as venue setup, supplies, and communication.
  • Help gather feedback and suggestions from employees to improve engagement initiatives.
  • Maintain engagement calendars, attendance, and participation records.

    • Reporting & Administration

  • Maintain detailed reports of office and HR activities for review and analysis.
  • Collaborate with vendors to ensure smooth delivery of services and supplies.

    • Skills & Qualities We’re Looking For :

  • Strong interpersonal and communication skills—professional yet approachable.
  • Highly organized, proactive, and hands-on with a problem-solving attitude.
  • Ability to multitask and manage time effectively in a dynamic environment.
  • Proficient in tools like Google Workspace, Slack, and basic office systems.
  • Prior experience in a startup or fast-paced environment is a plus.

    • What You’ll Get :

  • Opportunity to be part of a growing team and contribute to a positive workplace culture.
  • Ownership of your space, responsibilities, and engagement initiatives.
  • A collaborative, people-first environment that values initiative, teamwork, and adaptability.
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