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Tender Executive
Tender ExecutiveConfidential • Ahmedabad
Tender Executive

Tender Executive

Confidential • Ahmedabad
30+ days ago
Job description

Key Responsibilities :

Tender Preparation Submission :

  • Manage the end-to-end tendering process for building design and structural projects.
  • Analyze tender documentation and requirements, ensuring compliance with the scope of works.
  • Coordinate with internal teams (designers, engineers, project managers) to gather relevant project data.
  • Draft, compile, and submit tender documents, ensuring accuracy, completeness, and timely submission.
  • Prepare and submit technical, financial, and compliance documentation as per project requirements.

Collaboration Stakeholder Communication :

  • Communicate with clients, contractors, suppliers, and subcontractors to clarify any issues and ensure accurate information is gathered for the tender.
  • Work with the estimation team to develop cost-effective and competitive pricing strategies.
  • Liaise with the legal and finance departments to ensure contract terms and conditions are clear and understood.
  • Tender Review Evaluation :

  • Review incoming tenders to evaluate the competitive landscape and assess the feasibility of bids.
  • Assist in the preparation of bid analysis reports, summarizing key project aspects such as scope, risks, and costs.
  • Participate in the negotiation process with clients and stakeholders as required.
  • Risk Management Compliance :

  • Ensure all bids adhere to company policies, industry standards, and legal requirements.
  • Identify and assess potential risks associated with each project and propose mitigation strategies.
  • Maintain records of all tender submissions and associated documents for future reference and audits.
  • Continuous Improvement :

  • Keep up to date with industry trends, best practices, and regulatory changes relevant to the building design and structural sectors.
  • Suggest improvements in the tendering process to enhance efficiency, accuracy, and competitiveness.
  • Post-Tender Activities :

  • Assist in post-bid meetings, ensuring feedback is collected to improve future submissions.
  • Monitor tender outcomes, including winning bids and feedback from unsuccessful tenders, to inform future strategies.
  • Educational Qualification :

  • Bachelor s degree in Civil Engineering, Architecture, Construction Management, or a related field.
  • Additional certifications in project management, procurement, or construction management are a plus.
  • Experience :

  • Minimum 2-3 years of experience in a tendering or bidding role, ideally in the construction, building design, or structural sector.
  • Familiarity with construction contracts, building codes, and industry standards.
  • Experience in managing multiple tenders concurrently with varying timelines and complexity.
  • Skills Competencies :

  • Strong understanding of tender documentation, procurement processes, and bidding strategies.
  • Excellent written and verbal communication skills.
  • Attention to detail with the ability to work under pressure and meet tight deadlines.
  • Proficiency in MS Office (Excel, Word, PowerPoint) and tender management software.
  • Ability to work effectively within a multidisciplinary team.
  • Analytical skills and the ability to assess project feasibility and risk.
  • Personal Attributes :

  • Highly organized and self-motivated.
  • Strong negotiation skills and the ability to influence stakeholders.
  • Excellent time management skills and the ability to prioritize tasks.
  • Ability to adapt to changing requirements and handle multiple tasks simultaneously.
  • Key Skills :

  • Tender Preparation
  • Tender Estimation
  • Skills Required

    Bid Management, Cost Analysis, Contract Negotiation, Market Research, Proposal Writing, Risk Assessment

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