Transcription executive Jobs in India

JOB DESCRIPTION

EXECUTIVE ASSISTANT TO GROUP HEAD, MEDIA & COMMUNICATION

The role involves a variety of tasks aimed at ensuring smooth operations and facilitating efficient workflow for Media & Communication Head.

Key Responsibilities :

• Communication :
• Act as the primary point of contact for the Communication Team with internal or external stakeholders, including senior editors, correspondents and media representatives
• Effectively assist the functional Head in drafting and dissemination thereof, important correspondence, including emails, Media Invites, and other official letters
• Screen and prioritize communications to ensure that urgent matters are handled promptly
• Coordinating with key media organizations and editors for scheduling meetings with the functional head
• Prepare Briefing Books (talk points, profiles and photographs for important media engagements)
• Organize venue, logistics and other critical matters for the functional head’s goodwill meetings with senior editors
• Follow-up with the media on news coverage / photo publication / collection of photographs etc.
• Administrative Support :
• Manage executives' calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare and organize materials for meetings, presentations, and reports.
• Handle day-to-day administrative tasks such as answering phones, managing emails, and processing documents
• Responsible for transcription of media interviews
• Travel and Logistics Management :
• Coordinate complex travel arrangements, including flights, hotels, ground transportation, and itineraries
• Prepare travel documentation, such as travel itineraries and expense reports.
• Responsible for arranging the entire travel and stay for all the Senior Journalists
• Arranging F&B for the journalist
• Helping them to get relevant answers to all their queries related to the facilities
• Project Management :
• Assist in the management of projects, ensuring deadlines are met and objectives are achieved.
• Monitor progress, organize meetings, and facilitate communication across teams to ensure successful project completion.
• Confidentiality and Discretion :
• Maintain full confidentiality regarding sensitive information and corporate matters.
• Handle confidential documents and communications with discretion.
• Meeting and Event Coordination :
• Organize and coordinate executive meetings, conferences, and events
• Prepare agendas, take meeting minutes, and follow up on action items
• Assisting in evaluation and finalization of the venue
• Vendor negotiations
• Engaging with the journalists for any additional queries related to the product
• Responsible for best hospitality (including deciding and implementing of F&B, and table stationary) at media events
• Follow-up with the media on news coverage / photo publication / collection of photographs etc.
• Research and Reporting :
• Conduct research for the executive on various topics, projects, or initiatives.
• Prepare reports, presentations, or briefs summarizing research findings or project progress.

Required Skills and Qualifications :

Educational Requirements :