Purchase Specialist

Job Description Purchase Executive (R&D Segment)

Department : R&D

Location : Gandhinagar

Experience : 1 to 5 years

Qualification : BBA / B.Com / B.E / MBA or relevant field

Industry Preference : Manufacturing / Engineering / Automation / Electronics

About the Role :

We are looking for a detail-oriented Purchase Executive for the R&D segment , responsible for sourcing, evaluating, and procuring materials, components, and services required for product development and innovation projects. The role ensures timely availability of specialized parts required by the R&D team and supports smooth prototype development.

Key Roles & Responsibilities

1. Procurement & Sourcing :

Identify, evaluate, and onboard suppliers for R&D-specific components, electronic parts, mechanical items, and prototype materials.

Procure low-volume and highly specialized items required for new product development.

Compare quotations, negotiate pricing, and ensure cost-effective procurement without compromising quality.

2. Vendor Management :

Develop and maintain strong vendor relationships.

Evaluate vendor performance based on quality, delivery timelines, technical capability, and service.

Coordinate with vendors for urgent R&D requirements, samples, and trial components.

3. Coordination with R&D Team :

Understand technical specifications from R&D engineers for prototypes, testing, and new product designs.

Ensure timely availability of parts to avoid delays in development cycles.

Share procurement lead times and constraints with R&D for project planning.

4. Purchase Order & Documentation :

Create purchase orders, maintain PR / PO records, and ensure proper documentation.

Track purchase order status, delivery schedules, and follow-ups for timely receipt.

Ensure compliance with internal procurement policies.

5. Inventory & Material Management Support :

Coordinate with the stores / warehouse team for material receipts and GRN.

Ensure quality check coordination for received R&D materials.

Maintain optimal stock levels for frequently used R&D components.

6. Cost Control & Market Research :

Conduct periodic market research for new suppliers, emerging technologies, and competitive pricing.

Suggest cost-saving alternatives without compromising technical specifications.

7. Compliance & Quality :

Ensure all procured materials meet technical and quality standards.

Maintain documentation for ISO / audit compliance related to R&D procurement.

Skills Required :

Strong knowledge of procurement in the manufacturing or engineering domain.

Ability to understand technical specifications (mechanical / electrical / electronics).

Good negotiation and vendor-handling skills.

Excellent communication, documentation, and follow-up abilities.

ERP knowledge.

Ability to work with fast-moving and changing R&D requirements.