Senior Executive Administrator

Key responsibilities

• Calendar management : The EA is responsible for the CEO's often complex and demanding calendar, including prioritizing inquiries, scheduling meetings, and ensuring the CEO is fully prepared for all engagements.
• Communication handling : Serving as the primary point of contact, the EA manages all communications on behalf of the CEO, including screening phone calls and monitoring, prioritizing, and drafting emails.
• Travel and event coordination : The EA coordinates all aspects of the CEO's travel arrangements, including flights, accommodations, and detailed itineraries. They also plan and manage company events, meetings, and retreats.
• Document and report preparation : This includes preparing, editing, and formatting confidential correspondence, presentations, reports, and memos for the CEO and senior leadership.
• Confidentiality and discretion : A high level of integrity and discretion is required to handle sensitive information related to personnel, finances, and corporate strategy.
• Project management : The EA often manages and oversees special projects and initiatives on behalf of the CEO, tracking progress and following up on action items to ensure company priorities are met.
• Liaison activities : The EA acts as a bridge for smooth communication between the CEO and internal teams, the board of directors, and external stakeholders.

Essential skills and qualifications