Operations & Merchandising Coordinator

Love Letter is looking for a high-functioning, detail-obsessed executor to join the team as an Operations & Merchandising Coordinator.

This role is perfect for someone who enjoys structure, organization, numbers, and the day-to-day rhythm of fashion operations and ensuring flawless execution across all moving parts.

You will work directly with the founder, maintain accurate stock, manage production timelines, and keep operations running smoothly across sales channels. This is an execution-led role, ideal for someone who thrives in fast-paced environments and takes pride in clean processes, accurate data, and timely deliveries.

If you love fashion and retail, enjoy operational problem-solving, and get satisfaction from completing tasks end-to-end with precision, this role is built for you.

Key Responsibilities

Order & Fulfilment Management

Process daily Shopify orders

Coordinate with packing team for dispatch

Ensure QC for each order before shipment

Track and reduce NDR / RTO

Maintain 24–48 hr dispatch turnaround time

Ensure packaging materials are stocked

Inventory & Merchandising Admin

Update stock on Shopify after production / dispatch

Create / maintain product listings : SKUs, sizes, materials, tags

Upload new products (photos, descriptions, variants)

Run weekly stock reconciliation and highlight low-stock SKUs

Maintain master inventory sheet + vendor sheets

Raise purchase orders

Launch Coordination

Prepare product upload sheets

Coordinate photoshoots : sample availability, labeling, missing pieces

Upload new capsules on time

Cross-check variant accuracy, pricing, SEO tags

Trade Show Operations

Track sample production for international shows

Prep labeling, barcodes, product sheet bundles

Coordinate shipping of samples (packaging, paperwork, courier)

Create post-show order sheets + follow-ups

Maintain wholesale line sheets (admin layer only)

Customer Experience Support

Handle escalations (main CX is handled elsewhere if needed)

Resolve shipping delays, damage cases, returns admin

General Execution & Admin

Maintain vendor credit sheets

Prepare basic Excel reports (inventory, order status, production status)

Keep all files updated and organized

Operate as the “execution engine” — moving pieces forward daily

Skills & Experience

1–3 years of experience in a similar role

Highly organized, detail-oriented, and comfortable juggling multiple collections and vendors.

Strong operational discipline with the ability to manage multiple moving parts without dropping details.

High accountability - Someone who fully owns execution end-to-end once instructed and doesn’t need reminders for routine tasks.

Comfortable in a fast-moving, unstructured environment where they can build structure by themselves adapt quickly as tasks shift.

Basic Excel skills - Should be able to maintain clean, accurate spreadsheets.

Strong attention to detail - Can catch errors in stock, SKU mismatches, wrong variants, wrong prices.

Comfortable with Shopify.

Preferred Background

Prior experience in D2C or e-commerce ops is a big plus.

Worked at a small brand, startup, or fashion / jewelry label.

Familiarity with Shopify or similar e-commerce tools preferred.

Personality Type

Likes checklists

Loves organization

Gets satisfaction from “closing loops”

Enjoys fixing logistical problems

Feels proud when everything runs smoothly

If you are a highly reliable executor who treats operations like a sport, we want to hear from you! Apply here and feel free to drop a line to to ask questions or share any additional information about yourself.

This position is in person in Gurgaon.

Joining : Immediate

Employment Type : Full-time