Executive Assistant

Neilsoft (Established in 1993) is a global Engineering Services, Software, and Products company. We engage with clients in the Construction, Process & Manufacturing industry to help them enhance their project efficiency, increase technology adoption & achieve digital transformation by leveraging our own intellectual properties, proprietary work methodology, and Industry-specific engineering tools & emerging technologies (with major focus on Geometry & Interoperability, Legacy / Scanned Data Conversion, AR / VR / Vision Systems, AI / ML, Data analytics, Generative Design, Automation / IoT, Cloud technologies, etc.)

Our strength lies in our ability to integrate domain, platform, and technical skills while delivering superior value and quality to our clients. Our rich and proven international experience in handling multi-disciplinary & multisectoral projects helps us deliver integrated services & solutions for our clients across the globe. Our engineering teams seamlessly integrate into our client's in-house engineering / product development team & environment and act as a virtual extension of their engineering enterprise. We are headquartered in Pune (India), and services clients across USA, Canada, Europe, Middle East, Asia-Pacific, and India through our local offices.

Job Location : Pune

Position : Executive Assistant

Qualification : Any UG qualifications

Experience : 1 to 10 Years

Key Responsibilities : -

Executive assistant, Personal secretary or Secretary to VP, Director etc

Manage emails, information, and other communications; answer where possible – highlight and prioritize those that need MD attention.

Plan and maintain MD’s calendar and recurring tasks, arrange appointments, organize and set agendas and action points for all his meetings.

Act as ‘follow-up Manager’ across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed.

Type up minutes of the meeting, emails, preparing and updating presentations, and reports; circulate and file information to Head to business units and department head.

Book transport and accommodation as and when required for MD and Clients.

Collaborate effectively with all staff & clients.

Provide good relationship management with the client.

Managing director block

Required Skills / Abilities : -

4 – 6-year experience previously as EA to CEO / Director level / VP / Company head.

Exceptional organizational skills of self and others and ability to work without supervision.

Maintain 100% confidentiality, demonstrate diplomacy and tactfulness.

Use polished communication skills both verbal as well as written.

Focus on business priorities and all functions to ensure clients, Guest and other stakeholder.

Expertise in MS office (Word, Excel and PowerPoint).

Ability to take minutes of the meeting and action any point required.

Closure and completion of task in hand.

Approachable to colleagues from different department.

Ability to approach client for any information needed.

Excellent communication and interpersonal skills at all levels.

Good at time management and should be open to new ideas.

Willing to do ad hoc tasks as and when required.

Reporting To : Managing Director