Event Operations Specialist

Role Overview

We're seeking an organized and proactive professional to support our event operations team in the USA. This role is perfect for someone skilled in managing multiple tasks behind the scenes, ensuring seamless execution of events.

Key Responsibilities :

• Task Management : Manage leads, bookings, contracts, and payments via HubSpot CRM.
• Reporting : Generate weekly reports on leads, bookings, and payments to inform strategic decisions.
• Vendor Coordination : Coordinate with vendors, DJs, and manage Band App updates to ensure timely delivery of services.
• Logistics : Oversee linen orders, catering supplies, and banquet utilities to maintain operational efficiency.
• Catering Support : Assist in creating menus, planning buffets, and coordinating staff requirements.
• Operational Readiness : Ensure cleaning schedules are on track and operational readiness is maintained at all times.
• Financial Reporting : Assist in creating and structuring business invoices & bills, and provide reporting to help cut extra costs.

Requirements