Executive - Stores

Job Title – Executive - Stores

Years of Experience – 2 – 3 years

Reporting to : Manager – Supply chain Management

Department - Operations

Location – Guindy, Chennai

Position Overview

The Stores Executive will be responsible for managing all inbound and outbound store operations, ensuring accurate inventory management, timely dispatches, and smooth coordination with procurement, production, and logistics teams. This role demands high attention to detail, adherence to SOPs, and efficiency in handling a fast-moving D2C personal care brand’s operational needs.

Key Responsibilities

1. Inventory Management

Maintain accurate stock records for raw materials, packaging, and finished goods.

Conduct regular cycle counts and monthly stock audits to ensure data accuracy.

Update ERP / inventory software for all stock transactions in real-time.

2. Inbound Operations

Receive and verify goods against purchase orders and GRNs (Goods Receipt Notes).

Inspect materials for quality, quantity, and packaging compliance.

Ensure proper storage as per product category (e.g., temperature-sensitive items).

3. Outbound Operations

Coordinate order picking, packing, and dispatches for eCommerce, retail, and B2B orders.

Ensure timely dispatch in line with SLA commitments.

Prepare shipping documents, invoices, and labels.

4. Coordination & Compliance

Liaise with procurement for material availability and replenishment planning.

Work closely with production and NPD teams for timely material issuance.

Ensure compliance with safety, hygiene, and storage guidelines (especially for personal care products).

5. Documentation & Reporting

Maintain physical and digital documentation for stock movements.

Prepare daily, weekly, and monthly inventory reports.

Highlight slow-moving, near-expiry, or damaged stock to management.

Qualifications & Skills

Graduate in Supply Chain, Logistics, Commerce, or related field.

2–4 years of experience in store / inventory management (preferably in FMCG, D2C, or personal care sector).

Proficiency in ERP / WMS systems and MS Excel.

Strong organizational skills with high attention to detail.

Ability to work in a fast-paced environment and meet deadlines.

Knowledge of FIFO, FEFO, and batch tracking is essential.

Key Competencies

Accuracy & Accountability – Ensures zero stock discrepancies.

Process Adherence – Follows SOPs for all store functions.

Team Collaboration – Works seamlessly with cross-functional teams.

Proactive Problem-Solving – Quickly addresses stock or dispatch-related issues.

Work Environment

Warehouse / store setup with periodic visits to vendors, logistics hubs, or production units.

May require occasional extended hours during high-demand periods (e.g., festive season, new product launches).