Executive Assistant to Founder

Enterprise Bot is the leading provider of GenAI, Conversational AI, and automation software, headquartered in Zurich, Switzerland.

Our intelligent virtual assistants and automation tools help companies increase efficiency, reduce costs, and deliver exceptional customer experiences in industries such as banking, insurance, and logistics. Our mission is to become the world's leading provider of AI-powered automation software within the next five years.

We work with leading companies such as SIX Group (Swiss Stock Exchange), SWICA, Generali and others to improve customer interactions and automate business processes using our state-of-the-art Conversational AI technology.

Our global team comprises more than 70 highly qualified professionals from diverse backgrounds.

We foster an open, progressive company culture with state-of-the-art technology and flat hierarchies. At Enterprise Bot, you'll experience a unique blend of passion, ambition, challenge, and fun.

Tasks

We're looking for a proactive, detail-oriented Executive Assistant who acts as a strategic right hand to the founders—driving priorities, smoothing operations, and stepping in to solve problems on the fly.

Key Responsibilities

• Strategic Support : Maintain founders' priority lists, track commitments, and run accountability dashboards to ensure follow-through on key initiatives.
• Operational Excellence : Design and manage systems that optimize time and productivity (calendar, workflows, communication trackers).
• Communication & Stakeholder Management : Be the point of contact with internal and external stakeholders; draft concise briefs and ensure messages reflect leadership priorities and tone.
• Hiring & Vendor Ops (Versatility) : Take ownership of ad-hoc initiatives—source and qualify freelancers / contractors, post roles, coordinate interviews, manage vendor outreach, and drive these tasks end-to-end with minimal guidance.
• Documentation & Contracts : Coordinate NDAs, MSAs, SOWs and renewals; liaise with internal owners and legal counsel; keep a clean, searchable record.

Technology & Automation : Own productivity tooling (Notion, Google Workspace, Slack, Asana) and light automation / CRM hygiene to streamline reporting and follow-ups.

Confidentiality : Handle sensitive information with discretion and professionalism.

What success looks like (first 90–180 days)

Stakeholders experience clear, consistent, professional communication.

Requirements

Benefits

This role offers a unique opportunity to work closely with the Founder, providing strategic and operational support in a fast-paced, dynamic environment.

Join us as the Executive Assistant to the Founder and play a pivotal role in driving impact, efficiency, and success at the highest level of the organization, ensuring seamless coordination, communication, and execution across the Founder's priorities.

Skills Required

Slack, Asana