▷ [12 / 10 / 2025] Jr.Consultant - Accounts and Purchase

Purchase & Accounts Executive

Location : Kochi

Function : Procurement & Finance (AP / AR)

Reports to : Procurement Lead & Finance Manager

Job Role

Source the right vendors at the right cost, raise clean POs, ensure 3-way match and compliant payouts—so projects run on time, margins hold, and books stay audit-ready.

Key Responsibilities

Procurement / Purchase

Convert approved estimates into PR → PO with correct SOW, quantities, rates, taxes, timelines, penalties.

Vendor management

Empanelment, KYC (PAN, GST, bank), NDAs, rate cards, SLAs; maintain vendor scorecards.

Obtain 3 competitive quotes

Build L1 / L2 / L3 comparisons beyond price (spec match, crew ratios, past SLA).

GRN / Service Completion

Collect delivery challans, work completion notes, client sign-offs & photographs.

Track OTB vs Actual per job code; raise Change Orders when scope varies.

Manage AMC / annual contracts (printing, fabrication partners, A / V, logistics).

Inventory & assets : tags, issues / returns (laptops, dongles, SIMs, event reusables).

Accounts (AP / AR) & Compliance

3-way match : PO + GRN / SCN + Vendor Invoice; post to Zoho Books with job codes.

Prepare payment runs by terms; apply TDS (194C / 194J), verify GST HSN / SAC, place of supply.

Reconcile GSTR-2B with purchases; obtain missing GST-compliant invoices / credit notes.

Support client invoicing (milestones), share backup; track DSO & follow-ups with client finance.

Bank recos, petty cash audits, journal entries; assist in monthly close & audits.

Governance & Reporting

Maintain PO / CO register, vendor ledger, advance tracker, security deposits.

Weekly procurement dashboard : savings vs rate card, overdue POs, pending GRNs, ageing AP / AR.

Risk control : pre-event checklist (permits, insurances), incidentals guardrails with hotels.

KPIs (targets / examples)

PO TAT : ≤ 24–48 hrs from approved PR

Savings vs baseline : 3–7% avg on comparable buys

3-way match accuracy : 100% (zero short-close without CO)

AP on-time : ≥ 95% within terms; No. of holdbacks tracked

GST / TDS errors : 0; all returns on time

DSO : ≤ 45 days on owned accounts

Inventory variance : 0 at monthly audit

Tools

Zoho One : Books, Inventory, CRM / Deals (job codes), Projects, Expense, People

Excel / Sheets : XLOOKUP, SUMIFS, PIVOT, simple macros (optional)

Qualifications

B.Com / M.Com; 2–5 years in procurement + accounts (agency / SME / MICE preferred).

Solid tax hygiene (GST / TDS), vendor negotiation, documentation discipline.

Clear written communication with vendors, hotels, and client finance.