Tender Desk Executive

Job Summary :

We are seeking a highly motivated and detail-oriented

Project Development Lead

to join our team. The ideal candidate will be responsible for managing the end-to-end tendering process, coordinating between internal departments for project documentation, and ensuring timely and compliant bid submissions on various government portals such as GeM, CPP, and IREPS. This role also involves customer service, vendor coordination, and general administrative responsibilities critical to successful project execution and business development.

Key Responsibilities :

Tender Management & Project Coordination

Identify, evaluate, and manage government and private tenders on platforms such as

HPCL, BPCL, IOCL eproc, GeM, CPP, IREPS etc .

Prepare and submit

technical and financial bids

in collaboration with internal departments.

Ensure

compliance

with eligibility criteria, documentation standards, and submission deadlines.

Handle

post-submission communications , clarifications, and follow-ups with clients or authorities.

Sales Coordination & Documentation

Support the sales team in tracking leads, preparing documentation, and maintaining CRM records.

Create and manage documentation including

purchase orders, invoices, delivery schedules , and reports.

Administrative & Operational Support

Coordinate with internal teams for

dispatches, procurement , and vendor follow-ups.

Manage

vendor registration , renewals, and updates on government portals.

Maintain accurate

data records , files, and reports related to tenders, vendors, and projects.

Customer Service & Communication

Serve as a point of contact for client queries related to tenders, project status, or documentation.

Build and maintain strong relationships with

vendors, partners , and internal stakeholders.

Facilitate effective

communication and collaboration

across departments for smooth project execution.

Key Skills & Competencies :

Proficiency in

tender portals : BPCL, HPCL, IOCL, GeM, CPP, IREPS

Strong understanding of

bid documentation , proposal writing, and compliance

Proficient in

MS Office Suite (Word, Excel, PowerPoint)

and

Tally ERP

Excellent

communication ,

coordination , and

team collaboration

skills

Ability to handle

multiple tasks , meet deadlines, and manage pressure

Detail-oriented with strong

organizational

and

analytical

skills

Qualifications :

Bachelor's degree in Business Administration, Commerce, or related field

Minimum

3 years

of experience in tendering, project coordination, or business support roles

Experience working with

government e-procurement systems

is mandatory