Office Assistant

Office assistant responsibilities

• Administrative and clerical support : Perform routine tasks such as filing, organizing, and maintaining both physical and electronic documents and records.
• Communication handling : Answer, screen, and direct phone calls, as well as managing incoming and outgoing correspondence, including mail, emails, and packages.
• Front desk management : Greet and welcome visitors, clients, and vendors in a professional manner.
• Scheduling and coordination : Coordinate and schedule meetings, appointments, and travel arrangements for staff members.
• Office supply management : Monitor inventory levels of office supplies and order new materials as needed to ensure continuous availability.
• Event planning : Assist with coordinating office events, meetings, and conferences.
• Data entry and reporting : Perform data entry, assist with basic bookkeeping or expense tracking, and help prepare reports and presentations.
• Office maintenance : Help maintain the cleanliness and organization of common office areas.
• Interdepartmental support : Provide general support to different departments or team members with various projects and overflow tasks.
• Maintain confidentiality : Handle sensitive information and company records with discretion and professionalism.

Qualifications and skills : To be successful in this role, an office assistant needs a blend of technical and interpersonal skills.  Required skills and qualifications :

Skills Required

Front Desk Management, Scheduling, Event Planning