Marketing Production Executive : POSM

Role Overview

The Account Executive supports the delivery of marketing production projects across India, including POSM, print, packaging, merchandising, OOH, and promotional materials.

This is a foundational execution role within the client delivery team. The AE is responsible for documentation accuracy, workflow coordination, communication follow-ups, approval routing, supplier liaising, and administrative support to ensure projects stay on track and meet the required specifications, timelines, and commercial processes.

This role suits someone who is detail-oriented, organised, and eager to grow within marketing production.

Key Responsibilities

1. Project Coordination & Workflow Support

Assist in the end-to-end coordination of POSM, print, OOH, packaging, and promotional item projects.

Maintain and update all trackers, schedules, WIP reports, and task lists.

Ensure project data is accurate and up to date in internal systems.

Coordinate artwork routing, version control, and approval cycles with internal teams and client stakeholders.

Document all feedback, next steps, and approvals clearly and promptly.

Support the creation of timelines, milestone charts, and delivery calendars.

2. Client Servicing Support

Work with Account Managers to prepare daily, weekly, and monthly update reports.

Draft email communications, follow-ups, and clarifications for client stakeholders.

Participate in client calls (where appropriate) to take notes and ensure follow-through.

Support gathering brief information, requirement clarification, and documentation for new jobs.

Assist with preparing presentation materials, decks, and recaps as requested.

3. Supplier & Production Coordination

Coordinate with suppliers to collect quotations, samples, production updates, delivery information, and documentation.

Follow up with vendors on missing documents, sample submissions, or pending updates.

Support QC and sourcing teams in collecting technical information (spec sheets, dielines, materials).

Track supplier timelines and escalate delays to the Account Manager.

Assist with arranging sample dispatch, approvals, reworks, or reshoots if needed.

4. Artwork, Technical, & Pre-Production Support

Assist artwork teams with routing files, gathering feedback, and ensuring alignment with briefs.

Help collect pre-production samples, mockups, or prototypes for review.

Ensure all specifications, dielines, and technical documents are correctly filed and shared.

Support colour proof checks, file naming accuracy, and documentation consistency.

5. Commercial & Administrative Support

Prepare estimate forms, cost breakdowns, and documentation for approval.

Support PO creation, GRN tracking, invoicing workflow, and financial record accuracy.

Help maintain cost trackers and spend summaries for the India market.

Ensure commercial documentation is complete, properly stored, and audit-ready.

6. Quality & Delivery Monitoring

Support QC team with documentation related to inspections and quality checks.

Record delivery confirmations and track outbound shipments.

Document defects, reworks, delays, or supplier issues for internal records.

7. Cross-Functional Coordination

Communicate daily with sourcing, QC, artwork, finance, and logistics teams.

Assist teams with data entry, updating systems, and retrieving files.

Participate in internal meetings and ensure action items are captured and executed.

Offer support to Senior Account Manager during peak workload periods.

Requirements

Experience

0–2 years of experience in coordination, marketing operations, admin, production, supply chain, or client servicing.

Advantageous : exposure to POSM, print, packaging, merchandising, or OOH production.

Technical & Professional Skills

Strong communication in English and Hindi .

Excellent organisational skills with high attention to detail.

Proficiency in Excel / Google Sheets / workflow tools.

Ability to manage multiple tasks simultaneously.

Comfortable coordinating with suppliers and internal teams.

Understanding of basic commercial processes (estimates, POs, invoices) is a plus.

Soft Skills

Proactive, reliable, and structured in work habits.

Quick learner with a strong desire to grow in marketing production.

Calm under pressure with good follow-through discipline.

Strong sense of accountability and ownership for tasks assigned.

Team player with strong interpersonal skills.