Admin & Operations Executive

Job Title :  Admin & Operations Executive

Location :  Chennai (On-site)

Employment Type :  Full-time

About the Role

We are looking for a reliable and detail-oriented Admin & Operations Executive to manage daily office operations, HR coordination, documentation, and finance support. You will ensure smooth internal processes, timely reimbursements, and audit-ready records.

Key Responsibilities

Track attendance and manage reimbursements, allowances, and petty cash.

Maintain vendor records, coordinate POs, invoices, and procure office supplies.

Handle staff travel bookings, logistics, and office utilities.

Maintain expense registers and support GST, audits, and statutory submissions.

Organise licenses, insurance, renewals, and maintain a central digital admin folder.

Coordinate with teams to ensure timely submissions and compliance.

Required Skills & Attributes

Strong organisational skills and attention to detail

Proficiency in Google Workspace, Excel, and Notion

Trustworthy with confidential financial and administrative data

Proactive, process-driven, and calm under pressure

Experience

2–5 years in admin, office operations, accounts support, or facility management

Startup or mid-sized corporate experience preferred

Key Performance Indicators

Reimbursements processed within 3 days

Attendance reports 100% accurate monthly

Petty cash and utility records with zero discrepancies

Administrative documents audit-ready within 1 working day