Personal Assistance To MD

Organization Name

MEKA Group Company Profile

The Meka Group, founded in 1978 by Dr. Meka Vijay Papa Rao, is a multifaceted conglomerate with interests in Marine Construction, Dredging and Reclamation, Pipelines, Ports, Real Estate, Information Technology, and other sectors. Website https : / / www.meka.com Profile Overview The Executive Assistant provides high-level administrative support to senior executives, ensuring efficient management of schedules, communications, and operations. This role requires exceptional organizational skills, discretion, and the ability to multitask in a fast-paced environment.

Location Mumbai - Worli

Roles & Responsibilities / Profile Details

Administrative Support

 Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.

 Prepare and organize documents for meetings, presentations, and reports.

 Handle incoming communications (emails, calls, and mail), prioritizing and responding on behalf of the executive when appropriate.

Event Coordination

 Plan and coordinate meetings, conferences, and special events.

 Arrange logistics such as venue booking, catering, and technical support.

 Prepare agendas, minutes, and follow-up tasks for meetings.

Communication Management

 Act as the primary point of contact between the executive and internal / external stakeholders.

 Draft, review, and edit correspondence, reports, and presentations.

Ensure timely communication and follow-ups on key projects and initiatives.

Confidentiality and Compliance

 Handle sensitive information with utmost discretion and maintain confidentiality.

 Ensure compliance with organizational policies and procedures.

Office and Resource Management

 Oversee office supplies and equipment for the executive's needs.

 Collaborate with other administrative staff to ensure smooth office operations.

Project Assistance

 Support special projects, including research, data analysis, and reporting.

 Monitor project timelines and provide updates to the executive.

Experience 1.5 – 2 years of experience in executive or administrative assistant role.

Proven track record of managing complex schedules and coordinating high-priority tasks.

Qualifications Any Requirements

 Exceptional organizational and time-management skills.

 Strong written and verbal communication abilities.

Proficient in office software (e.g., Microsoft Office Suite, Google Workspace) and project management tools (e.g., Asana, Trello).

 Ability to work independently and prioritize tasks effectively.

 Open to Travel whenever required.

Education

Bachelor of Music, Bachelor of Arts (B.A), Bachelor of Architecture (B.Arch), Bachelor of Science (B.Sc), Bachelor of Interdisciplinary Studies, Bachelor of Health Science, Bachelor Of Technology (B.Tech / B.E), Bachelor of Education (B.Ed), Bachelor of Music Education (B.M.E.), Bachelor of Liberal Arts (BLA / ALB), Bachelor in General Studies (BGS), Bachelor in Hotel Management (B.H.M), Bachelor of Homeopathic Medicine and Surgery (BHMS), Bachelor of Business Administration (B.B.A), MBBS, Bachelor of Applied Science (BAS), Bachelor Of Pharmacy (B.Pharm), Bachelors of Law (B.L / L.L.B), Bachelor of Commerce (B.Com), Bachelor Of Computer Application (B.C.A), Bachelor of Dental Surgery (B.D.S), Bachelor of Ayurvedic Medicine and Surgery (BAMS), Bachelor of Social Work (B.S.W)

Skills Required

Administrative Support, Communication Management, Event Coordination