[Urgent] Tender Executive

Company Description

APARC (Atharva Planning and Research Centre) is a distinguished organization that specializes in planning and research across various development sectors in both rural and urban areas. The organization is staffed with a multidisciplinary team of professionals, including urban and regional planners, management graduates, environmental planners, engineers, and socio-economic experts. APARC has been instrumental in roles such as perspective planning, consultancy, third-party inspections, policy advising, and providing coordination and back-office support to different government departments. The innovative IT team further strengthens APARC’s capability and competitive edge.

Position : Tender Executive

Location : Ahmedabad

Department : Projects

Job Type : Full - time

Experience Required : Minimum 1 Year

Qualification : Graduate / Post-Graduate in Planning / Engineering / Architecture / Technical disciplines or related fields (open to equivalent qualifications with relevant experience).

Key Responsibilities

Tender Identification & Management

Regularly search and identify relevant tenders through government portals, private sources, and online platforms.

Maintain a database of upcoming and ongoing tenders.

Proposal Preparation

Draft, compile, and submit technical and financial proposals in line with client and tender requirements.

Prepare data sheets, forms, and annexures as per RFP formats.

Assist in preparing company credentials, supporting documents, and presentations for tender submission.

Planning & Scheduling

Create tender submission schedules and ensure timely preparation of documents.

Coordinate with internal teams and external consultants to collect necessary information.

Financial Understanding

Perform basic financial calculations such as costing, pricing, and budget estimation for tenders.

Support in preparing bid cost sheets and comparative statements.

Client Coordination

Communicate with clients, consultants, and departments to clarify tender requirements.

Ensure smooth follow-ups and submission tracking.

Documentation & Reporting

Maintain tender-related records, agreements, and supporting documents systematically.

Provide periodic reports on tender status and submissions to management.

Required Skills

Strong knowledge of tendering processes, proposal writing, and documentation.

Excellent communication skills – verbal and written in Hindi and English (mandatory); knowledge of Gujarati or any additional language will be preferred.

Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with e-tendering portals.

Ability to prepare data sheets, schedules, and financial summaries with accuracy.

Good organizational skills and ability to work within strict timelines.

Eligibility

Minimum 1 year of relevant experience in tendering, proposal writing, or project documentation.

Qualification in Planning, Engineering, Architecture, or a related technical discipline (open to candidates from equivalent backgrounds with relevant skills).

Preferred Attributes

Detail-oriented and systematic approach to work.

Ability to work independently as well as in a team.

Strong analytical and problem-solving abilities.

Willingness to learn and adapt to new processes.

Note : This role is crucial for supporting the organization’s business development and ensuring timely and professional tender submissions.