Junior Manager CoE - Contracts

JOB PURPOSE

Responsible for issuing RFP / RFQ, inviting supplier bids, conducting bid comparisons and evaluations, negotiating terms, issuing NFAs, LOAs, and POs to ensure that materials and equipment are procured at the most competitive prices and meet the required quality standards. Ensure all procurement activities are completed within the required time frame and budget, following the established Standard Operating Procedures (SOP).

KEY ACCOUNTABILITIES

Accountabilities

• RFP / RFQ Management : Understand the requirements of various user departments and follow the standard process to send RFP / RFQ to vendors as mutually agreed.
• Key Performance Indicators :
• RFQ Preparation
• Timeliness of vendor engagement
• Evaluation & Negotiation : After receiving the Technical Evaluation Report, perform cost comparison and engage vendors and related departments for fact-based negotiations.
• Budget value management during negotiations.
• Approval Process : Manage the internal approvals process, including pre-audits through MAG and obtaining final approval from senior management.
• Approval Note : Ensure all necessary approvals are obtained in a timely manner.
• Contract Agreement Preparation : Prepare the Contract Agreement (PO) based on mutually agreed terms and conditions with the vendor, ensuring compliance with all contractual and legal standards.
• Purchase Order preparation and finalization.
• Vendor Coordination : Assist user departments by coordinating with vendors to ensure timely and accurate delivery of goods and services as outlined in the purchase order / contract.
• Follow-ups : Ensure vendor performance meets expectations and resolve any delays.
• Payment Coordination : Coordinate with vendors and the finance department on payment-related issues to ensure that all transactions are completed on time and according to the contract terms.

KEY ACCOUNTABILITIES - Additional Details

EXTERNAL INTERACTIONS

INTERNAL INTERACTIONS

FINANCIAL DIMENSIONS

OTHER DIMENSIONS

EDUCATION QUALIFICATIONS

RELEVANT EXPERIENCE

COMPETENCIES

Skills Required

vendor coordination