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Junior Manager - Other Opex( Works)
ConfidentialDelhi30+ days ago
Job descriptionAfter receiving technical evaluation reports, conduct cost comparisons and invite vendors for fact-based negotiations to ensure the best deal for the company. Ensure that all negotiations are based on factual data and are in line with the budget and quality requirements. Key Performance Indicators : Cost savings, negotiation effectiveness, vendor responsiveness. Manage the process of obtaining internal approvals for procurement activities, including pre-audits through MAG (Management Audit Group). Ensure that all required approvals from Senior Management are obtained in a timely manner. Key Performance Indicators : Timeliness of approval process, accuracy of documentation, adherence to internal audit standards. Prepare and issue the purchase order (PO) or contract agreement based on mutually agreed terms and conditions with the vendor. Ensure that all contractual obligations are clearly outlined and agreed upon before issuing POs. Key Performance Indicators : Accuracy and clarity of the purchase order or contract, vendor compliance with terms and conditions. Assist user departments in coordinating with vendors to ensure timely execution of work as per the terms specified in the PO / contract. Act as the liaison between vendors and the finance department for payment-related issues, ensuring timely completion of tasks. Key Performance Indicators : Timely execution of work, resolution of payment-related issues, vendor satisfaction. Contractors / Suppliers : Regular interaction to invite bids, discuss terms, and ensure contract compliance. New Agencies : Engage with potential new suppliers or agencies that wish to introduce their products to DIAL (Delhi International Airport Limited). User Departments : Collaborate to understand requirements before and after receiving formal PR (Purchase Requisition) to ensure needs are met accurately. Stores Department : Coordinate for material requirements and ensure stock management aligns with procurement needs. Finance & Accounts : Work closely for commercial negotiations, tax code generation, PO release, and payment-related issues. MAG (Management Audit Group) : Ensure that pre- and post-audits are conducted as per procurement standards. Department Review Meetings : Coordinate and participate in monthly review meetings to track procurement progress and address any issues. PRs Managed Annually : 100-150 Purchase Requisitions (PRs). Interact with multiple internal departments like IT, P&E (Power & Energy), Security, Finance & Accounts, and FMS (Facility Management Services) to ensure smooth procurement processes. Minimum Qualification : Graduate / Post-graduate in any specialization. Experience : A total of 10+ years of experience with at least 5-6 years in procurement functions, handling procurement processes, negotiations, and vendor management. Skills : Strong communication and negotiation skills. File and documentation management expertise. Familiarity with Office admin and management. Proficient in OPEX (Operational Expenditure), SAP, and procurement processes (PR, PO). Entrepreneurship : Proactively identifying and implementing cost-effective procurement strategies. Capability Building : Focus on improving procurement systems and enhancing vendor relationships. Social Awareness : Understanding the broader impact of procurement decisions on the company and community. Planning & Decision Making : Ability to plan and make decisions under pressure while ensuring procurement aligns with operational needs. Execution & Results : Effective execution of procurement processes, ensuring desired results are achieved. Strategic Orientation : Ability to align procurement strategy with organizational goals. Problem Solving & Analytical Thinking : Identifying issues early and developing strategies to resolve them. Networking : Building strong relationships with suppliers and stakeholders. Personal Effectiveness : Highly organized, with the ability to prioritize tasks efficiently. Teamwork & Interpersonal Influence : Collaborating effectively with internal teams and external vendors. Stakeholder Focus : Ensuring that internal and external stakeholder needs are met in every procurement transaction.
JOB PURPOSE
The primary responsibility of this role is to manage the procurement process from issuing RFP / RFQ, inviting supplier bids, and conducting evaluations, to negotiations, issuing NFAs (No-Fault Agreements), LOAs (Letters of Award), and POs (Purchase Orders). This ensures that materials and equipment are purchased at competitive prices, meeting the required quality standards, and delivered within the designated time frame and budget in accordance with company SOPs.
KEY ACCOUNTABILITIES
1. Issuing RFP / RFQ & Supplier Bid Management
- Understand the procurement requirements from various user departments and initiate the RFP / RFQ process.
- Ensure that all relevant suppliers are invited to bid for the required materials and services.
- Key Performance Indicators : Timeliness of RFP / RFQ issuance, completeness of vendor list, and compliance with the user department's requirements.
2. Bid Evaluation & Negotiation
3. Internal Approvals & Compliance
4. Contract Agreement Preparation
5. Vendor Coordination & Follow-ups
EXTERNAL INTERACTIONS
INTERNAL INTERACTIONS
FINANCIAL DIMENSIONS
OTHER DIMENSIONS
EDUCATION QUALIFICATIONS
RELEVANT EXPERIENCE
COMPETENCIES
Skills Required
Internal Approvals & Compliance, Supplier Bid Management, Bid Evaluation & Negotiation, Issuing RFP / RFQ
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Manager Manager • Delhi
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