Executive Assistant to Segment Executive

Position Type

Full time

Type Of Hire

Experienced (relevant combo of work and education)

Education Desired

General Equivalency Diploma

About The Team

Perform administrative duties for an executive. Manage schedule including arranging appointments, travel, meetings, conference calls, etc.

What You Will Be Doing

• Makes high-level contacts of a sensitive nature inside and outside the company
• Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors
• Work requires some analysis and use of initiative and independent judgment
• Remains knowledgeable of corporate policy. Often called upon to interpret and communicate executive intent to other employees
• May make contacts of a sensitive, complex and confidential nature
• Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions
• Requires a professional certification or equivalent experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors and other dignitaries
• Writes contracts, renewals, proposals and other documents from dictation equipment, draft or shorthand notes using a personal computer
• Edits typed material for grammar, punctuation, clarity and sentence structure
• Distributes typed material to appropriate parties, e.g., executives, clients, attorneys, etc. and revises as directed
• Composes memos and correspondence from brief verbal instructions
• Prepares reports and / or graphics by selecting relevant information from files, other reports, correspondences, data center personnel support staff, etc. and inputting on personal computer
• Maintains files on correspondence, clients, reports and other records by inserting new documents and disposing of outdated material
• Codes items or amounts for invoices, billings and expense statements
• Monitors cost center general ledger accounts and resolves exceptions by reviewing source documents and making necessary adjustments
• Monitors office supply inventory and reorders as necessary
• Other related duties assigned as needed

What You Bring

What We Offer You

Privacy Statement

FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.

Sourcing Model

Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.

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Skills Required

Expense Management