Executive Assistant

About Our Client :

Our client is a leading manufacturer and supplier of high-quality steel products, catering to diverse industries such as construction, engineering, and infrastructure. With a strong focus on innovation, sustainability, and precision manufacturing, they deliver customized steel solutions that meet the evolving needs of modern industries.

Job Profile

Location : Pune (Regional Office)

Designation : Executive Assistant

Department : Administration / HR

Job Summary

We are looking for a proactive and highly organized Executive Assistant to support the Regional Office in Pune. The individual will play a key role in managing HR-related activities, coordinating travel and accommodation logistics, maintaining the guest house, and facilitating seamless communication between the regional office and units.

Essential & Desirable Skill Sets

Strong organizational, communication, and multitasking skills

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

Experience in handling HR support functions and office coordination

Duties and Responsibilities

Administrative & Coordination Support

Provide administrative assistance to the Regional Leadership Team

Coordinate inter-departmental communications across regional and plant units

Manage calendars, meetings, and follow-ups for leadership

HR Support

Assist with local HR activities including attendance, onboarding, documentation, and employee engagement

Maintain employee records and assist with HR compliance

Coordinate training sessions, workshops, and internal events

Travel & Hospitality Management

Plan and manage travel arrangements for employees and visitors (flights, trains, cabs, etc.)

Handle accommodation bookings and logistics for traveling staff and guests

Oversee the upkeep and operations of the company guest house

Facility & Office Support

Coordinate with vendors for office supplies, utilities, and service providers

Ensure smooth day-to-day functioning of the regional office

Act as the first point of contact for guests, partners, and internal teams

Key Attributes

Discreet and trustworthy with sensitive information

Proactive, with the ability to anticipate needs and take initiative

Team player with strong interpersonal skills

Excellent time management and prioritization

Ideal Incumbent Profile

Age : 28 32 years

Gender : Male / Female

Experience : 3 6 years in administrative or EA roles, ideally supporting senior management

Qualifications : Graduate (Bachelor's Degree); specialization in HR or Business Administration preferred

CTC

Commensurate with industry standards