Virtual Assistant

Job Category : Client Service

Job Type : Full Time

Job Location : Coimbatore

Openings : 3

Shift : Night Shift

Job Overview

The Virtual Executive Assistant will provide high-level administrative support to Gerard Perillo, ensuring the smooth operation of daily activities within the Shark Team. This role requires exceptional organizational skills, proactive communication, and a keen ability to manage schedules, coordinate speaking engagements, and facilitate strategic initiatives, including promoting MAKO in 2025.

Key Responsibilities

• Administrative Support :
• Manage and organize daily schedules, ensuring Gerard's meetings and tasks are prioritized effectively.
• Coordinate team communications and act as the point of contact for internal and external inquiries.
• Event and Speaking Engagement Management :
• Research and identify relevant speaking events, webinars, and podcasts for Gerard to promote MAKO in 2025.
• Handle outreach, pitch proposals, and secure bookings for appearances.
• Coordinate logistics for events, including travel arrangements and presentation materials.
• Calendar Management :
• Maintain a dynamic and updated calendar, proactively resolving scheduling conflicts.
• Provide daily and weekly briefings on upcoming meetings, events, and deadlines.
• Project Coordination :
• Assist in tracking and managing tasks related to Shark Team projects.
• Follow up on deadlines and ensure timely completion of deliverables.
• Document and Data Management :
• Organize digital files and ensure easy access to critical documents.
• Maintain accurate records of speaking engagements, contacts, and follow-ups.
• Communication :
• Draft and respond to emails, meeting requests, and other correspondence.
• Prepare concise summaries and updates for meetings and events.

Qualifications

Key Competencies

Preferred

Female candidate

US day time shift

5 days work week

Excellent Communication Skills

Desired

Knowledge or understanding in Finance & Accounting Operations (optional)

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