HR Business Partner

Job Summary :

Main Tasks and Responsibilities

A. Human Resources Management

1. Recruitment &Staffing

Prepare, develop and implement procedures and policies on staff recruitment

Fulfill manpower requirements through recruitment, transfers & promotions

Source candidates via various sources of recruitment

Schedule and organize interviews

Conduct reference checks on selected candidates

Maintain recruitment data

2. Leave & Attendance

Monitor daily attendance

Investigate and understand causes for staff absences and try to minimize the same

Communicating Leave Status on monthly basis

Maintain Leave Records

Maintain Attendance Records

Resolving Employee queries regarding personnel policies with respect to attendance & leave

Preparing the Holiday List

3. Salary Processing

Preparation of Data (Leave, Attendance, Bonus, Increments, Arrears) for Salary Processing

Uploading the data in Salary Software

Printing the Salary Sheet

Coordinating with the Accounts team for checking the Salary sheet

Printing of Payslips

Distribution of Payslips

4. Statutory Compliances

Complete all ESIC Formalities

Ensure completion of PF Documentation

Resolving Employee queries regarding ESIC and PF

Calculate and disburse annual bonus

Maintain labour inspectors visit book and present data to inspection visits

Coordinate with labour consultant for any queries and instructions

Maintain all registers as per guidance of the labour consultant

5. Personnel Management

Coordinating and making all arrangements for new joiners and employees as and when required - Seating

arrangement, mobile, laptop / computer, stationery allocation, email id creation, sim card activation, printing of visiting cards, taking handover of returned items, and other requirements

Issue Offer, Appointment, Transfer, Promotion letters

Updating Personnel Inventory, Personnel Data files. Birthday List, Leave Record, Attendance Register for New Joiners

Opening of Bank A / C for New Joiners

Generating Employee Nos.

Registration for PF and ESIC for New Joiners

Maintain Personnel files

Full and Final Settlement

Issue of Relieving letters

Updating all records when the employee leaves

Developing employee database

Maintain Biometric System

Issue Memos

Communicate disciplinary actions to employees

Coordinating transfer, promotion and confirmation interviews

Emailing staff from time to time about happenings in the organization

6. Employee Engagement Activities

Organizing and conducting birthday celebrations, festivities, office picnic and other employee engagement activities

Employee Counselling

Executing annual / monthly Rewards & Recognition

7. Training &Development

Organize staff training sessions, workshops and activities

Maintaining Training database

8. Performance Management System

Collect Performance Data from all team members

Prepare Performance MIS & Update it daily

B. Administration

1. Housekeeping

Preparing daily, weekly, fortnightly, monthly, annual housekeeping schedules and ensuring that it is followed as per schedule

Ensure pest control is done as per schedule

Ordering consumables & toiletries

Ensuring meeting rooms / conference are set up for clients and meetings

Repairs and maintenance of office furniture & fixtures, as and when required

Co-ordinate with vendors for AC for AMC for service calls

Receiving and fulfilling requisition of lights & fans

Timely payments of utility bills like Water, Electricity, Telephone, Internet and Mobile, as per due dates

Managing all persons involved (office boys / drivers / others) in managing facilities in office

2. Pantry Management

Ensure all items are ordered and maintained

Ensure tea, coffee, water, snacks is organized for the team as well as guests, as and when required

Buy water dispensers, aqua guard machines. Coordinate with vendors for AMC of water dispenser

3. Stationery Management

Buying of Office Stationery

Receiving & fulfilling of requisition of stationery

Maintaining database of distributed office stationery

Receiving requisition for all printed office material from all locations

Approving orders on the basis of requisitions, Coordinating with vendors for printing of all printed office material requirements

4. Courier

Coordinating with vendors for courier of office material or documents

Preparing & Filing of PODs (Proof of Delivery) for every courier

Maintaining records of daily couriers

Preparing courier sheet for every courier vendor

Checking, approving & forwarding bills of courier vendors, Maintaining inward / outward registers of courier,

Troubleshooting with Area

Managers for held up shipments & delayed deliveries

5. Travel Desk Management

Manage end to end travel plans pan India efficiently and cost-effectively – airlines, trains, transport, and hotels

Negotiate on best rates through vendors every time there is a travel occurrence

Communicate with the person traveling regularly to keep them updated on logistics

Manage emergency changes / cancellations in a professional and calm manner

Handle visa applications and formalities promptly

Handle all incoming travel requests and the processes that follow after

Update HR on travel / leaves to be properly recorded

Renewal of all office / car insurance policies as per due dates

6. IT Systems Management

Ensure all assets are tagged

Keeping inventory of IT systems

Receiving requests from the team for any issues with hardware and software

Coordinate with vendors for AMC, purchase of anti-virus software and troubleshooting of any computer / laptop

issues