Senior Executive Assistant

The Role

As a Senior Executive Assistant with Worley,   you will work closely with our existing team to deliver projects for our clients while continuing to develop your skills and experience etc

• The role involves providing support and assistance to C-level executives to ensure effective use of time and productive interactions with staff.
• Responsibilities include handling a wide range of administrative support tasks related to administrative activities such as managing schedules, travel management, expense management, providing documentation support, and handling confidential communications.
• The role requires a complete understanding of the companys operations and procedures and involves using discretion, judgment, and organizational knowledge to facilitate the executives activities.
• Calendar and Schedule Management : Coordinating and managing complex calendars for executives, including scheduling meetings, appointments, and events.
• Travel Arrangements : Organizing travel plans, including booking flights, hotels, and transportation, as well as preparing detailed itineraries.
• Meeting Support : Preparing agendas, materials, and presentations for meetings, taking minutes, and following up on action items.
• Expense Management : Assisting with expense tracking and reporting.
• Event Planning : Organizing corporate events, conferences, and executive retreats, including venue selection, catering, guest lists, and logistics coordination.
• Document Management : Creating, editing, and managing important documents and presentations, maintaining organized digital and physical filing systems.
• Project Management : Assisting with or managing special projects, which can range from organizing events to coordinating cross-departmental initiatives.
• Ad hoc activities as required by the project being supported.

Skills Required

Communication Skills, Problem Solving, Report Generation, Time Management, Project Management, Calendar Management, travel coordination , Data Analysis, Budget Tracking, Document Preparation