Executive Assistant

About the Role :

We are looking for a highly organised, proactive, and committed professional to work directly with our Medical Director. This role goes beyond a traditional EA position - it combines executive assistance, operations management, and medical administration responsibilities. The right candidate will essay an important role, ensuring smooth execution of daily priorities, effective team coordination, and streamlined decision-making.

This is a high-visibility role and requires someone with strong ownership, discretion, and the ability to manage both micro-level details and macro-level execution.

Key Responsibilities :

Manage and optimise the Medical Director’s calendar, appointments, and travel.

Act as the primary point of contact for internal and external stakeholders.

Prepare agendas, notes, and follow-up actions for meetings.

Draft and review communications, documents, and reports.

Ensure day-to-day functioning of clinics runs smoothly in alignment with the Medical Director’s directives and time table.

Oversee medical operations coordination, including OPD flow, patient scheduling systems, and inter-clinic communication.

Liaise with doctors, staff, and department heads to ensure timely execution of clinical and operational plans.

Track patient experience feedback and flag areas for improvement to the Medical Director.

Support the Medical Director in decision-making by collating data, preparing presentations, and summarising key insights.

Drive execution of special projects and new initiatives assigned by the Medical Director.

Follow up on decisions and tasks delegated by the Medical Director and ensure accountability.

Key Requirements :

Bachelor’s or Master’s degree (MBA / MHA / Healthcare Management preferred).

6-8 years of relevant experience in Executive Assistance, Medical Administration, or Healthcare Operations.

Strong understanding of clinical workflows, hospital / clinic administration, and operational SOPs.

Excellent written and verbal communication skills.

High level of discretion, integrity, and ability to handle sensitive information.

Strong organisational skills with the ability to prioritise and multitask.

Tech-savvy with proficiency in MS Office / Google Suite; knowledge of healthcare ERP systems is a plus.

What We Offer :

Opportunity to work closely with one of India’s most respected dermatologists & thought leaders in Aesthetic Medicine.

A senior role with scope for growth into higher operational / strategic positions.

Dynamic and professional work environment across multiple clinics.